Administrative Assistant

Glenwood Academy; Glenwood (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to support the Vice President of Academic Affairs. This role is crucial for maintaining efficient office operations and ensuring effective communication within the academic community. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to manage multiple tasks effectively. Join a vibrant team where your contributions will directly impact the educational experience of students and staff alike. This is a fantastic opportunity for someone looking to grow in a supportive environment while making a difference.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) Retirement Plan

Professional Development Opportunities

Qualifications

• Good written and verbal communication skills are essential.
• Ability to manage time effectively and prioritize tasks.

Responsibilities

• Provide clerical and administrative support to the VP of Academic Affairs.
• Maintain student records and ensure confidentiality of data.

Skills

Communication Skills

Planning and Organizing

Attention to Detail

Problem Solving

Teamwork and Collaboration

Education

High School Diploma or GED

Business Degree or Equivalent

Tools

PowerSchool

Microsoft Office Suite

Job description

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Position Reports to: Vice President of Academic Affairs

Position Summary & Objectives

The Administrative Assistant position exists to support the offices of the Vice President of Academic Affairs and the Academic Department at Glenwood Academy.

This position provides a wide variety of secretarial, reception, and subsidiary project functions. This position supports the mission of Glenwood by assisting the VP and multiple departments for the most efficient delivery of services and communications within the Glenwood community with special attention on the maintenance of student records and efficient delivery of campus wide communication.

Essential Functions

Providing clerical, administrative and secretarial support to Vice President of Academic Affairs and Chief Operating Officer

• Corresponding with all departments to ensure uniformity
• Assisting in the organization and co-ordination of office operations, office procedures and resources to facilitate department effectiveness and efficiency
• Handle multiple academic school office functions such as report cards, students records, state reports, the school calendar, correspondence, ordering products and recording requisitions, etc.
• Screening and directing inbound phone calls, receiving and directing families and visitors
• General clerical duties including photocopying, faxing and mailing
• Maintaining PowerSchool and hard copy filing systems, handling requests for current record transfers
• Ensuring security, integrity and confidentiality of data
  
  

Other Duties And Responsibilities

Preparing and modifying documents including; meeting notes, correspondence, reports, memos and emails

Attend committee meetings as assigned as well as preparing agendas and minutes.

• Maintaining office supply inventory and maintenance of office equipment
• Handling staff, family and student inquiries and directing them to the appropriate department.
• Subsidiary projects include tuition follow-up, formulation of memos and letters, assistance with special events, Parent Teacher Conferences, and other periodic and related functions.
• Assist with aspects of special events as assigned, such as assisting with refreshments during the Parents Drill reception, the Senior Banquet, managing of the awards table during Flag Day ceremonies, or similar and occasional campus events.
• Providing assistance to all campus activities including; Thanksgiving Luncheon, Rotary Christmas Party, Pledge Service, Parent's Drill Reception, Senior Banquet, Flag Day
• Is responsible for field trip logistics including bus arrangements, lunch orders etc.
• Completing textbook and other orders as directed by the Vice President of Academic Affairs.
• Other duties and responsibilities as assigned.
  
  

Required Qualifications

Communication Skills - good written and verbal

Planning, organizing and prioritizing / time management

Attention to detail and high level of accuracy

Problem assessment and problem solving

Decision making

Information gathering and monitoring

Initiative, integrity and adaptability

Teamwork and collaboration

• Minimum education level is a high school diploma or GED
• No history of child abuse or neglect.
  
  

Preferred Qualifications

• Business degree or equivalent
• 2 years of college
• 2 years minimum related experience
  
  

Well-developed written and oral communication

Computer skills and knowledge of relevant software

Knowledge of clerical, administrative, business management practices and procedures

Compensation & Benefits

• Salary Range: $17.00 - $20.00 hourly (based on experience and qualifications).
• Health, dental, and vision insurance options, Life & Long-Term Disability Insurance.
• Paid time off (PTO) and holidays.
• 401(k) retirement plan.
• Professional development opportunities.
  
  

Working Conditions

Office Environment. Moderate Noise. Position may require off site travel and attendance at outside events on days and times outside of the normal workweek schedule.

Physical Requirements

Standing, sitting, walking, talking or hearing.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position meets the FLSA requirement for EXEMPT

Job descriptions are not intended and should not be construed to be all-inclusive lists of all responsibilities, skills, efforts or working conditions associated with a job. While this job description is intended to be an accurate reflection of the job requirements, management reserves the right to modify, add or remove duties from particular jobs and to assign other duties as necessary. This job description does not constitute a contract of employment. Employment at Glenwood is an "at-will" arrangement.

Equal Opportunity Employer

Required

Preferred

Job Industries

• Other

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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