Administrative Assistant

Alamo Group Inc.; Geismar (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Super Products LLC, an Alamo Group Company, seeks an experienced administrative professional to support the Regional Office’s rental, service, parts and sales operations.

This role maintains rental and accounting software, compiles reports, manages customer files, handles invoices and payment collections, and provides essential data entry and reporting support. Rotational after-hours work may be required during peak seasons.

Qualifications

• High School diploma or GED is required.
• Minimum five (5) years of verifiable administrative/clerical experience.
• Experience in a service-based business is preferred.

Responsibilities

• Maintain rental and accounting software.
• Compile and distribute reports per schedule.
• Manage the customer files including distribution of rental agreements and insurance documents.
• Collect and distribute IFTA reporting data including GPS monitoring.
• Maintain inventory of promotional and printed form materials.
• Generate and distribute invoices per rental schedule and perform collection calls.
• Local accounts payables.
• Assist in and conduct parts sales on an as-needed basis.
• Rotational, after hours, or weekend work may be required during peak seasonal demands.

Skills

Excellent communication

Multitasking

Organization

Business writing

Confidentiality

Education

High School diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

QuickBooks

Job description

Join the Super Team!

Super Products LLC, an Alamo Group Company, is a growing manufacturing company with a new headquarters in Mukwonago, WI and nationwide rental store facilities. We have been designing and manufacturing high quality vacuum truck equipment since 1972 that include the most innovative features available in the market.

Safety is our top priority. We pride ourselves on creating a safe and healthy work environment where our employees can grow and prosper throughout their careers. We offer competitive wages and a customizable benefits package that begins after just 30 days of employment. Take the next step in your career and join a winning team!

In addition to providing various administrative and clerical support for the Regional Office, the primary function of this position is to support the rental, service, parts and sales operations of the Regional Office. Accounts payables, accounts receivables, maintaining accurate database information, creating and distributing reports, customer correspondence and managing the storage and retrieval of information.

Essential Functions of the Job

• Maintain the rental and accounting software

• Compile and distribute reports per schedule

• Manage the customer files including the responsibility of distributing rental agreements, all required documents and insurance requirements

• Collect and distribute IFTA reporting data including GPS monitoring

• Maintain inventory of promotional and printed form materials

• Generate and distribute invoices per rental schedule and conduct collection calls as required

• Local accounts payables

• Assist in and conduct parts sales on an as-needed basis

• Rotational, after hours, or weekend work may be required during peak seasonal demands

Knowledge, Skills, and Abilities (KSA's)

• Excellent communication and interpersonal skills. Must present a pleasant and professional demeanor at all times

• Strong business writing skills including the formatting of various types of correspondence

• Must be very organized and possess the ability to multi-task

• Self-motivated shows complete accountability is timely in all assignments

• Establishes credibility and trust easily, respects confidentiality and ethical standards; both internal and external with customer data and communications

• Very proficient with Word, Excel, Powerpoint, QuickBooks, Outlook, and keyboarding skills

• Proficient in the operation of basic office machines, copiers, scanners, UPS and FedEx methods

Education and Experience

• High School diploma or GED equivalent

• Minimum five (5) years, verifiable, administrative/clerical experience

• Prefer experience in a service based business environment

We are proud to be an Equal Employment Opportunity, Affiniative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Alamo Group is proud to be an Equal Employment Opportunity, Affiniative Action employer. All qualified applicants will be considered without regard to race, national origin, color, religion, age, genetics, sex, sexual orientation, gender identity or expression, disability or veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing (where permitted by law).