Administrative Assistant

Nashville Public Radio; Gallatin (TN); On-site; USD 32,318 - 48,477; Full time

Benefits offered by this job

Quarterly bonuses/commission

Competitive benefits package

Job summary

Simpson Strong-Tie Company Inc. in Gallatin, TN seeks an Administrative Assistant to manage confidential matters with discretion and judgment. The role requires a proactive, self‑starter who can multi‑task in a fast‑paced plant environment.

The position operates Monday–Friday 8:00am–5:00pm, with overtime as needed. Responsibilities include general admin, engagement events, and office management with travel and Concur expense support.

Qualifications

• Preferred – bachelor’s or associate degree.
• Minimum 1 year – Administrative experience is required in a role.
• Microsoft Office Products – Must possess advanced skills in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as working knowledge of SharePoint.
• Communication - Ability to effectively present information in one‑on‑one and group situations. Ability to write in a clear, concise, and organized manner for the intended audience.
• Adaptability & Flexibility - Ability to think and act effectively under pressure.
• Attention to Detail - Ability to possess strong organizational skills. Ability to achieve thoroughness and accuracy when accomplishing a task.
• Self‑Management - Ability to display a high level of initiative, effort, and commitment towards completing assignments in a timely manner.

Responsibilities

• Coordinate distribution of all incoming communication (including phone, fax, email, mail, network printer).
• Service all customers who visit the Plant and handle all customer correspondence. Collect and input data, and generate required daily, weekly, monthly, quarterly and annual essential reports for Operations, Customer Service and other departments within the plant.
• Manage calendars and proactively organize their time as required using expert judgment and discretion. Arrange and assist in streamlining collaboration by scheduling meetings and taking minutes and summarizing.
• Schedule conference rooms, set up audio visual or on‑line meeting tools and events. Coordinate & ensure meeting logistics are in place.
• Coordinate travel arrangements and assist the Plant leadership team in creating Concur expense reports as needed.
• Coordinate events across the Plant. This includes internal meetings, Birthday Round Table meetings, and employee events such as annual events, food trucks and holiday gatherings. Support activities of Gallatin Good Vibes crew and work with management team to schedule events while staying within constraints of established budget. Provide pre‑event support, i.e. research and negotiate venue and catering options, purchase meeting supplies, prepare conference rooms, and day of event support. Manage various communications including soliciting, collecting, and developing content for quarterly newsletter, managing the plant wide calendars, sending out email communications from leadership, and organization of email distribution lists. Oversee and assist in executing all Plant engagement & recognition programs.
• Update communication on the Employee TV Screens. Assist in the execution of special tasks and projects as needed.
• Perform general office duties such as monitoring, order and stock supplies for the office, break rooms, and responding to requests of the leadership team. Serve as general contact for all vendor services associated with the daily activities of the plant. Upkeep of department rosters, office assignments, organization charts, department forms, contact lists. Answering all incoming phone calls to the main number. Travel and event related tasks.

Skills

Microsoft Office

Communication

Organization

Multi-tasking

Discretion

Education

Bachelor's or Associate degree

Tools

SharePoint

Job description

Simpson Strong-Tie is a leader in engineered structural connectors, software, and solutions for the building industry. We maintain a reputation as a trusted manufacturer, partner, and corporate citizen committed to our customers and employees.

Our founder, Barc Simpson established 9 Principles of Business we live out as company values and have made Simpson Strong-Tie an inspiring place to work since 1956. Our team of talented people are dedicated to our shared mission: to provide solutions that help people design and build safer, stronger structures.

About

Learn about our company culture directly from our team.

YOU

As the Administrative Assistant, you will be working in a fast-paced environment, managing confidential matters and exercising high levels of discretion and judgment. This position requires a proactive, self‑starter who possesses exceptional multi‑tasking and communication skills, both oral and written. A high level of professionalism, organization, and flexibility are essential. The Administrative Assistant will serve as liaison on behalf of the Plant. The ideal candidate will resolve competing priorities and work proactively to anticipate the Plant’s needs.

This position works Monday – Friday 8:00am – 5:00pm, overtime as needed.

WHAT YOU’LL BE DOING

(% of Time)

General Administrative Functions (40%)

• Coordinate distribution of all incoming communication (including phone, fax, email, mail, network printer).
• Service all customers who visit the Plant and handle all customer correspondence. Collect and input data, and generate required daily, weekly, monthly, quarterly and annual essential reports for Operations, Customer Service and other departments within the plant.
• Manage calendars and proactively organize their time as required using expert judgment and discretion. Arrange and assist in streamlining collaboration by scheduling meetings and taking minutes and summarizing.
• Schedule conference rooms, set up audio visual or on‑line meeting tools and events. Coordinate & ensure meeting logistics are in place.
• Coordinate travel arrangements and assist the Plant leadership team in creating Concur expense reports as needed.

Engagement (40%)

• Coordinate events across the Plant. This includes internal meetings, Birthday Round Table meetings, and employee events such as annual events, food trucks and holiday gatherings. Support activities of Gallatin Good Vibes crew and work with management team to schedule events while staying within constraints of established budget. Provide pre‑event support, i.e. research and negotiate venue and catering options, purchase meeting supplies, prepare conference rooms, and day of event support. Manage various communications including soliciting, collecting, and developing content for quarterly newsletter, managing the plant wide calendars, sending out email communications from leadership, and organization of email distribution lists. Oversee and assist in executing all Plant engagement & recognition programs.

Office Management (20%)

• Perform general office duties such as monitoring, order and stock supplies for the office, break rooms, and responding to requests of the leadership team. Serve as general contact for all vendor services associated with the daily activities of the plant. Upkeep of department rosters, office assignments, organization charts, department forms, contact lists. Answering all incoming phone calls to the main number. Update communication on the Employee TV Screens. Assist in the execution of special tasks and projects as needed.

Desired Skills And Experience

If you can do everything listed above, you’ve got what it takes. Perhaps some of the following would be helpful too:

• Preferred – bachelor’s or associate degree.
• Minimum 1 year – Administrative experience is required in a role.
• Microsoft Office Products – Must possess advanced skills in the use of Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as working knowledge of SharePoint.
• Communication - Ability to effectively present information in one‑on‑one and group situations. Ability to write in a clear, concise, and organized manner for the intended audience.
• Adaptability & Flexibility - Ability to think and act effectively under pressure.
• Attention to Detail - Ability to possess strong organizational skills. Ability to achieve thoroughness and accuracy when accomplishing a task.
• Self‑Management - Ability to display a high level of initiative, effort, and commitment towards completing assignments in a timely manner.

Physical Requirements And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements

While performing the duties of this job, the employee is frequently required to sit, talk, and hear, and sometimes walk and stand. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORK ENVIRONMENT

This job operates in a professional office environment where standard office equipment such as computers, phones, printers/scanners, etc. are frequently used.

Travel Required

This job requires up to 5% travel.

WORK STATUS & LOCATION

This full-time, non‑exempt position is located in Gallatin, TN.

RELOCATION

Relocation is not available for this position.

PAY

$23.46 – $35.19 / hour

REWARDS AT SIMPSON STRONG‑TIE

We recognize and reward employees with a carefully designed and comprehensive rewards package, including competitive compensation, quarterly bonuses or commission and first‑rate benefits. May exclude some positions, such as seasonal jobs.

• Quarterly Bonuses/Commission: You will be eligible for either a bonus or commission, paid on a quarterly basis. We believe all employees affect customers, sales and revenue — directly or indirectly — and should be rewarded by sharing the company profits.
• Benefits: We provide a wide range of benefits for eligible full‑time employees including: medical, dental, vision, retirement contributions, employee stock purchase and bonus plans, pay for holidays, vacation, sick days, funerals and jury duty, years of service awards, employee discounts, employee referral bonuses, charitable contribution matching, education reimbursement and more. View benefit plan details here: https://benefits.strongtie.com/.

In keeping with our values and commitment to diversity, equity, and inclusion in our communities, we are an equal opportunity employer. This means that our employment decisions are based on your qualifications and merit, and our business needs.

Please note all job offers are contingent upon a successful drug screen and criminal background check, in accordance with applicable local, state, and federal laws.

#NowHiring #GetHired #Hiring #HiringNow

Company: Simpson Strong-Tie Company Inc.