Executive Assistant

Foresight Construction Group, Inc.; Gainesville (FL); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employer-paid health, dental, and vis

Life and disability insurance

Company phone and vehicle allowance

Paid time off

401(k) retirement program

Weekly pay cycle

Paid training and career development

Job summary

Foresight Construction Group, Inc., a Florida-based construction management firm, is seeking a confident Executive Assistant to support our CEO. You will manage complex priorities, protect time, and be a key liaison between leadership and the broader team in a fast-paced environment.

Responsibilities include calendar and travel coordination, email triage, drafting communications, and handling sensitive information with confidentiality. Prior experience in corporate administration is preferred.

Qualifications

• Experience providing high-level executive support and confidential assistance.
• Ability to manage multiple priorities with strong time management and adaptability.
• Excellent written and verbal communication, and professional discretion.

Responsibilities

• Manage the CEO's calendar, meetings, and travel with foresight and accuracy.
• Handle inbox and email triage, drafting correspondence and ensuring timely follow-up.
• Act as gatekeeper to protect the CEO’s time and create win-win access for the team.

Skills

Executive support

Calendar management

Email management

Travel coordination

Gatekeeping

Discretion

MS Office

Bachelor's degree

Education

Bachelor's degree (preferred)

Tools

Outlook

Excel

Word

PowerPoint

Job description

Foresight is a Florida-based construction management firm with locations in Gainesville, Tampa, and Jacksonville. Since 2008, we’ve grown into one of the fastest-growing firms in the region, leading complex, high-impact projects across the Southeast and the Caribbean. We specialize in government, education, healthcare, industrial, institutional, and commercial work. Our teams are known for delivering with consistency, professionalism, and a strong commitment to operational excellence, earning trust and building long-term relationships.

We’ve also been named one of Florida’s Top 100 Places to Work and recognized by Inc. as one of America’s fastest-growing private companies because we invest in our people just as much as our projects.

At Foresight, we don’t just build projects — we build careers. That starts with a strong onboarding process, clear expectations, and real opportunities to grow. Whether you’re in the field or the office, you’ll be part of a team that values accountability, problem-solving, and follow-through.

Our name reflects how we operate: we plan ahead. We stay proactive, communicate early and often, and do the work up front to set our teams — and our projects — up for success.

Our Core Values guide everything we do:

• Ownership Mentality
• Spirit of Excellence

If you’re looking for a place where you can do meaningful work, be part of a strong team, and grow your career — we’d like to meet you. At Foresight, we’re building more than just structures. We’re building something that lasts.

About the Role

We are seeking a confident, self-starter Executive Assistant who is highly organized, proactive, and thrives in a fast-paced, multi-tasking environment. In this role, you’ll provide critical, high-trust support to our CEO — managing complex priorities with precision, protecting his time, and serving as a key point of contact between leadership and the wider team. We’re looking for someone who is quick-thinking, discreet, and energized by keeping a busy executive a step ahead.

What You'll Do

• Manage the CEO’s calendar — scheduling meetings, appointments, and travel with accuracy and foresight to maximize productivity.
• Own inbox and email management — triaging messages, drafting correspondence, and ensuring nothing slips through the cracks on follow-up.
• Act as a resourceful gatekeeper, using friendly, persuasive communication to protect the CEO’s time and create win-win access for the team.
• Prepare the CEO for each day — briefing him on schedule, priorities, and outstanding to-dos, and assembling materials and pre-reads for meetings.
• Coordinate detailed travel itineraries and manage related logistics and expenses with discipline and accuracy.
• Prepare corporate documents and correspondence with a high degree of discretion and confidentiality.
• Track action items and follow-ups to completion, anticipating needs before they become urgent.
• Organize and execute special projects, keeping a dutiful focus on deadlines and quality.
• Build and maintain cross-departmental relationships that support leadership and company

Qualifications

• Independent and confident, with the ability to handle responsibilities autonomously and exercise sound judgment.
• Proven experience as an Executive Assistant or in high-level administrative support.
• Bachelor’s degree in Business Administration or a related field (preferred).
• Excellent time management, adaptability, and prioritization skills.
• Accurate and precise verbal and written communication skills.
• Strong organizational skills to manage multiple competing priorities.
• Self-disciplined and able to maintain strict confidentiality with personal and business information.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

Preferred Skills

• Experience managing executive schedules in a corporate environment.
• Familiarity with online calendars, cloud systems, and office management software (ERP, CRM).
• Comfort leveraging technology and AI tools to streamline scheduling, communication, and daily workflows.
• Optimistic and friendly demeanor when managing stakeholder communications.
• Best in-class work culture
• 100% employer-paid health, dental, and vision insurance
• Life and disability insurance
• Company phone and vehicle allowance
• Paid time off
• 401(k) retirement savings program
• Weekly pay cycle
• Paid training, certifications, and career development

Foresight Construction Group, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.