Administrative Assistant

Lpc; Gainesville (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Lpc in Gainesville, Florida, is seeking an Administrative Assistant to handle routine tasks in the Property Management office. Responsibilities include administrative support, processing work orders, and coordinating tenant communications.

The ideal candidate has at least 2 years of office administration experience, strong skills with Microsoft Office, and the ability to interpret documents. This position is 100% in-office during standard business hours, with no remote work options.

Qualifications

• 2+ years of office administration experience required.
• Background in property management preferred.
• Ability to read and interpret documents required.

Responsibilities

• Perform administrative tasks including phone support and drafting correspondence.
• Review and process incoming system work orders.
• Maintain property, tenant, and vendor contact listings.

Skills

Microsoft Office Suite

Interpersonal skills

Problem-solving skills

Analytical skills

Mathematical skills

Education

High School Diploma or GED

Associate’s Degree or higher

Job description

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, client and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties.

Responsibilities

• Perform a variety of administrative tasks for property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
• Upon receipt, review and process incoming system work orders and take appropriate action in accordance with established policies and procedures.
• Maintain property, tenant, and vendor contact listings for Property Manager.
• Maintain service contracts, tenant leases, and insurance certificates and monitor expiration dates in accordance with prescribed standards.
• May initiate rent collections correspondence with tenant.
• Assist in the coordination of tenant newsletter, events and appreciation packages.
• Code and input invoices into accounting system and forward original invoices to the Accounting department for payment on a regular basis.
• Maintain property and administrative files and assist in the preparation of:
  • Third Party documents
  • Service/Vendor Contracts
  • Construction contracts and project documents
  • General correspondence as directed

Desired Competency, Experience and Skills

• High School Diploma or General Education Degree (GED) required.
• Associate’s Degree or higher preferred.
• 2+ years of office administration experience required.
• Background in property management preferred.
• Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from client, vendors, tenants and supervisors.
• Ability to effectively present information to small or large groups.
• Intermediate to advanced skills with Microsoft Office Suite required.
• Strong interpersonal and problem‑solving skills.
• Basic analytical and mathematical skills required.

This position is 100% in‑office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Equal Opportunity Employment

LPC is an equal‑opportunity employer that values diversity. We have a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact Human Resources.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast‑paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.