Administrative Assistant

Lincoln Property Company

Shreveport (LA)

On-site

USD 35,000 - 55,000

Full time

14 days+

Get more replies from employers

Send a job-specific resume in minutes.

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support their Property Management office. This role involves a variety of administrative tasks, such as managing correspondence, coordinating meetings, and maintaining essential records. The ideal candidate will have a strong background in office administration and possess excellent interpersonal skills to effectively interface with tenants and clients. Join a dynamic team where your contributions will help streamline operations in a thriving real estate environment. This position offers a chance to grow your career in a supportive and engaging workplace.

Qualifications

2+ years of office administration experience required.
Ability to read, write, and interpret documents effectively.

Responsibilities

Perform various administrative tasks including phone support and correspondence.
Maintain property, tenant, and vendor contact listings.

Skills

Office Administration

Interpersonal Skills

Problem-Solving Skills

Analytical Skills

Microsoft Office Suite

Education

High School Diploma or GED

Associates Degree or higher

Job description

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Under general supervision, the Administrative Assistant handles the routine and daily work of the Property Management office. Our Administrative Assistant will interface with tenants, clients, and service providers to relieve the Property Manager of clerical work and minor administrative and business detail by performing the below duties.

Responsibilities:

Perform a variety of administrative tasks for the property management office including phone support, drafting and distribution of correspondence, expense reporting, calendar maintenance and scheduling, coordination of meetings, filing, and copying.
Upon receipt, review and process incoming system work orders and take appropriate action in accordance with established policies and procedures.
Maintain property, tenant, and vendor contact listings for the Property Manager.
Maintain service contracts, tenant leases, and insurance certificates and monitor expiration dates in accordance with prescribed standards.
May initiate rent collections correspondence with tenants.
Assist in the coordination of tenant newsletters, events, and appreciation packages.
Code and input invoices into the accounting system and forward original invoices to the Accounting department for payment on a regular basis.
Maintain property and administrative files and assist in the preparation of:
Third Party documents
Construction contracts and project documents
General correspondence as directed

Desired Competency, Experience and Skills:

High School Diploma or General Education Degree (GED) required.
Associates Degree or higher preferred.
2+ years of office administration experience required.
Background in property management preferred.
Ability to read and interpret documents such as reports, policies and procedures, safety rules and ask clarifying questions to ensure understanding.
Ability to write routine reports and correspondence.
Ability to respond to common inquiries or complaints from clients, vendors, tenants, and supervisors.
Ability to effectively present information to small or large groups.
Intermediate to advanced skills with Microsoft Office Suite required.
Strong interpersonal and problem-solving skills.
Basic analytical and mathematical skills required.

This position is 100% in-office. The role requires working in the office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company:

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the company's privacy policy.

Seniority level