Administrative Assistant

Riverside Military Academy Inc; Gainesville (GA); On-site; USD 40,000 - 55,000; Full time

Job summary

Riverside Military Academy Inc. seeks an Administrative Support professional to assist the President and senior leaders. Responsibilities include calendar management, meeting coordination, and handling communications for executive leadership.

The role also covers visitor coordination, campus event support, and admissions-related assistance within a fast-paced academic environment.

Qualifications

• Experience supporting senior leadership, executives, or a president/CEO preferred.
• Experience handling confidential or sensitive information.

Responsibilities

• Support and help schedule and manage the President’s calendar.
• Provide administrative support to the President (phones, copying, printing, scanning, filing, scheduling internal meetings).
• Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors.
• Schedule internal academy meetings and update Blackbaud calendar.
• Greet academy visitors and special guests; coordinate visitors and Raptor Visitor System.

Skills

Verbal & written communication

Organizational skills

Time management

Discretion & confidentiality

Education

High school diploma

Associate degree in Business Administration preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Administrative Support to the PresidentSupport and help schedule and manage the President’s calendarProvide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitorsAdministrative Support to the Executive Leaders and AcademySchedule internal academy meetings as neededUpdate and maintain Blackbaud calendarServe as initial point of contact/switchboard for incoming callsCoordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messagesGreet academy visitors and special guestsCoordinate visitors and Raptor Visitor SystemCoordinate and track reservations for conference rooms/meeting locations/campus venuesCoordinate, update, and maintain internal employee phone extensions list and directory by departmentCoordinate with the Cadet Store any standard office supplies needed for each division of the academyCoordinate outbound U.S. mail, overnight/2-day packages, and special deliveryAdministrative Support to Office of AdmissionsEssential responsibilities to Admissions as identified in the task list already developedServe as back-up to Admissions CoordinatorMonitor Admissions website informationAssist with Admissions eventsEducationHigh school diplomaAssociate degree in Business Administration or a related field preferred.Experience1-3 years of administrative, executive assistant, office management, or similar experience.Experience supporting senior leadership, executives, or a president/CEO strongly preferred.Experience handling confidential or sensitive information.Key SkillsStrong verbal and written communication skills.Excellent organizational and time-management skills.Strong attention to detail and accuracy.Ability to prioritize multiple competing deadlines.Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.Strong judgement, discretion, and confidentialityPreferred CharacteristicsDependable and punctual.Professional, organized, and service-oriented.Flexible and able to adapt to changing priorities.Takes initiative and anticipates administrative needs.Maintains a positive attitude in a fast-paced environment.