Administrative Assistant

Riverside Military Academy; Gainesville (GA); On-site; USD 52,000 - 70,000; Full time

Job summary

Riverside Military Academy in Gainesville, GA is seeking an Administrative Support to the President and Executive Leaders to help manage calendars, communications, and campus operations. The role requires 1-3 years of admin experience, strong communication, and proficiency with Microsoft Office.

You will support admissions as needed and coordinate meetings, visitors, mail, and supplies. This on-site position emphasizes discretion, organization, and service orientation in a fast-paced academy

Qualifications

• High school diploma required.
• Associate degree in Business Administration or related field preferred.
• 1-3 years administrative, executive assistant, or office management experience.
• Experience supporting senior leadership or a president/CEO strongly preferred.
• Experience handling confidential or sensitive information.

Responsibilities

• Support and help schedule and manage the President’s calendar
• Provide administrative support to the President (phones, copying, printing, scanning, filing, scheduling internal meetings)
• Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors
• Schedule internal academy meetings; update Blackbaud calendar
• Serve as initial contact/switchboard for incoming calls
• Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of messages
• Greet academy visitors and special guests
• Coordinate visitors and Raptor Visitor System
• Coordinate and track reservations for conference rooms/meeting locations/campus venues
• Coordinate internal employee phone extensions list and directory by department
• Coordinate with the Cadet Store for standard office supplies
• Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery
• Monitor Admissions website information
• Assist with Admissions events
• Back-up Admissions Coordinator

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Discretion/confidentiality

Education

High school diploma

Associate degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Details

Job Location: Riverside Military Academy - Gainesville, GA 30501

Administrative Support to the President

• Support and help schedule and manage the President’s calendar
• Provide administrative support to the President as needed (phones, copying, printing, scanning, filing, scheduling internal meetings)
• Coordinate catering requests for on-campus Board of Trustees’ meetings and academy special guests and visitors

Administrative Support to the Executive Leaders and Academy

• Schedule internal academy meetings as needed
• Update and maintain Blackbaud calendar
• Serve as initial point of contact/switchboard for incoming calls
• Coordinate, update, and manage automated phone system for incoming calls to RMA; including recording and activation of both standard and holiday messages
• Greet academy visitors and special guests
• Coordinate visitors and Raptor Visitor System
• Coordinate and track reservations for conference rooms/meeting locations/campus venues
• Coordinate, update, and maintain internal employee phone extensions list and directory by department
• Coordinate with the Cadet Store any standard office supplies needed for each division of the academy
• Coordinate outbound U.S. mail, overnight/2-day packages, and special delivery

Administrative Support to Office of Admissions

• Essential responsibilities to Admissions as identified in the task list already developed
• Serve as back-up to Admissions Coordinator
• Monitor Admissions website information
• Assist with Admissions events

Qualifications

Education

• High school diploma
• Associate degreein Business Administration or a related field preferred.

Experience

• 1-3years of administrative, executive assistant, office management, or similar experience.
• Experience supporting senior leadership, executives, or a president/CEO strongly preferred.
• Experience handling confidential or sensitive information.

Key Skills

• Strong verbal and written communication skills.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple competing deadlines.
• Proficiency with Microsoft Office, Word, Excel, Outlook, and PowerPoint.
• Strong judgement, discretion, and confidentiality

Preferred Characteristics

• Dependable and punctual.
• Professional, organized, and service-oriented.
• Flexible and able to adapt to changing priorities.
• Takes initiative and anticipates administrative needs.
• Maintains a positive attitude in a fast-paced environment.