Administrative Assistant

Archdiocese of Denver; Frederick, Northern (CO, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

The Archdiocese of Denver is seeking an administrative assistant to serve as the friendly first face at the parish office. You will greet visitors, answer calls, and support parish operations and events with clerical tasks and clear communication.

Ideal candidates are bilingual in English and Spanish, organized, and capable of multitasking in a busy office, with a high school degree and proficiency in Microsoft Office.

Qualifications

• Bilingual – English | Spanish
• Knowledge of basic office equipment
• Proficiency in Microsoft Office applications
• Professional, Attitude & Appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills
• High school degree
• Flexibility with work schedule

Responsibilities

• Greet and welcome visitors as the first point of contact.
• Answer, screen & forward incoming phone calls and handle inquiries.
• Maintain reception area to be tidy and presentable.
• Coordinate scheduling for priests and parish events.
• Provide information in-person and via phone/email.
• Receive and distribute mail & deliveries.
• Support church groups with clerical tasks and communications.

Skills

Bilingual English/Spanish

Excellent organizational skills

Multitasking

Time-management

Education

High school degree

Tools

Microsoft Office

Office equipment

Job description

Description

The administrative assistant is a crucial team member to the parish office, the first face to welcome and greet visitors. The receptionist serves as the filter to the in-person traffic and communications into the parish office; while aids in regular recording, communicating, and preparations for Parish operations and events.

• -Collaboration with Pastor & Staff for better function &
• operations of office.
• - Greet & welcome guests as soon as they arrive
• - Handle telephone & in-person inquiries from visitors
• - Answer, screen & forward incoming phone calls
• - Ensure reception area is tidy and presentable
• - Provide basic and accurate information in-person and via phone/email
• - Receive and distribute mail & deliveries
• - Maintain contracts – weddings/ Quinceañeras/ baptisms/ funerals/ presentations
• - Coordinating & scheduling for priests & parish events
• -Maintain respect for the rules and regulations of the Church
• -Administrative Duties to support the church groups – copies and notifications
• - Administrative Duties to support the church groups

Requirements

• Bilingual – English | Spanish
• Knowledge of basic office equipment
• Proficiency in Microsoft Office applications & Programs
• Professional, Attitude & Appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• High school degree
• Flexibility with work schedule