Administrative Assistant

Ferrovial Construction; San Antonio (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Ferrovial Construction in San Antonio, Texas is looking for an Administrative Assistant to provide reception and administrative support. Candidates should have at least two years of relevant administrative experience, proficiency in Microsoft Office applications, and effective organization skills. Responsibilities include managing communications, maintaining schedules, and overseeing the inventory of supplies. Being bilingual in English and Spanish is preferred. The position may require some flexibility in scheduling and additional support on certain days.

Qualifications

• Minimum of two years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.

Skills

Proficiency in Microsoft Word

Proficiency in Excel

Proficiency in Outlook

Effective organization skills

Bilingual English/Spanish

Tools

E-Cubits

Insite

Document Locator

Job description

About us

Alamo NEX Construction, LLC is a part of the Ferrovial Group in Texas. In 2021, the Texas Department of Transportation (TxDOT) selected Alamo NEX Construction, LLC, a joint venture between Ferrovial Construction Texas, LLC and DBW, LLC (both Ferrovial Group subsidiaries), to complete the Interstate 35 (I-35) NEX Central Project. This project is a $1.5 billion Texas Design‑Build (DB) project through the cities of San Antonio, Live Oak, Selma, and Schertz that will consist of non‑tolled improvements along I-35, I-140, and Loop 1604. The proposed improvements will include the addition of elevated managed lanes to I-35, addition of 4 connector bridges at the I-35/I-410 North interchange, addition of 4 connector bridges at the I-35/Loop 1604 interchange, and widening of Loop 1604 in Bexar and Guadalupe Counties.

Position: Administrative Assistant

Pay Range: Commensurate with Industry Experience

Schedule: Typically Monday through Friday and additional days as needed

Position Summary

The position of administrative assistant will provide reception and administrative organization, logistic and general support to the Administrative and Financial department. Responsibilities may include any task related to reception, office management, accounts receivable, accounts payable, ticket collection, invoice reconciliation, data entry, or other administrative accounting duties.

Responsibilities

• Answer/direct calls, e-mails and other inquiries.
• Greet visitors and make introductions to employees.
• Prepare, send, receive and distribute mail and other parcels.
• Maintain company electronic calendar to schedule and reserve meeting space and equipment as required.
• Communicate various information including announcements and memorandums and help schedule/coordinate events.
• Coordinate with the general services suppliers like the fleet, telephone, and energy companies.
• Track, order, and maintain inventory of office supplies and equipment, including inventory relevant to the reception and waiting areas.
• Maintain the reception, waiting areas, meeting rooms, and breakrooms so they are orderly, neat, and tidy.
• Organize the booking for hotel, flight, car, and all the necessary logistics for current and new employees or visitors.
• Organize various files, folders, and other information both physically and electronically.
• Review, reconcile and enter the invoices and inventory in applicable accounting systems.
• Collect/receive invoices, tickets, receipts, and other documentation.
• Prepare reports at various intervals and frequencies showing departmental or project accounting metrics.
• Communicate with vendors, suppliers, subcontractors, and other entities to provide information and answer questions related to accounting activities.
• Other duties.

Minimum Requirements

• Minimum of two (2) years of experience in similar administrative positions.
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Effective organization skills.
• Exposure to accounting software(s). E-Cubits, Insite, Document Locator, etc. is a plus.
• Bilingual English/Spanish preferred.

Equity Statement

Alamo NEX Construction, LLC provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, or status as a Vietnam Era or special disabled veteran in accordance with applicable federal and state laws. Alamo NEX Construction, LLC complies with applicable local, state and federal laws governing nondiscrimination in employment at each location the Company operates. This policy applies to all terms and conditions of employment, including, but not limited to hiring, placement, promotion, termination, leaves of absence, compensation, and training.