Administrative Assistant

The City of Fort Worth; Fort Worth (TX); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth Aviation Department at Meacham International Airport is hiring an Administrative Assistant to provide front‑desk customer service, process payments, and manage invoices in a fast‑paced public environment.

Minimum qualifications include an Associate’s degree with four years of clerical experience; preferred are 3+ years of front‑desk work and strong accounts payable experience, plus familiarity with PeopleSoft or similar systems.

Qualifications

• Associate’s degree in a related field required or equivalent combination of education and experience.
• Four years of clerical/administrative experience required.
• Preferred: front-desk experience in a public-facing environment and experience with AP/financial processing.

Responsibilities

• Provide front‑desk customer service in a fast‑paced, public‑facing environment.
• Accept and process payments, maintain logs, and respond to inquiries about access card status.
• Review, reconcile, and process invoices and accounts payable documentation.
• Review vendor invoices for accuracy against purchase orders and resolve discrepancies.
• Follow municipal purchasing procedures and assist with year-end processing.
• Coordinate office supply inventory and procurement for multiple divisions.
• Assist with conference center reservations and scheduling needs.
• Maintain organized records and manage deadlines with attention to detail.

Skills

Clerical experience

Front-desk support

Accounts payable

Vendor invoice reconciliation

Procurement systems

Education

Associate’s degree in Business Management / Public Administration / Business Administration or related field

Tools

PeopleSoft

Job description

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Sunday, October 25, 2026

Workdays & Hours: Monday – Friday 8am – 5pm (Onsite / In-Office Required (5 days/week))

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant job is available with the City of Fort Worth Aviation Department at Meacham International Airport. The City of Fort Worth Aviation system is home to three world-class airports - Meacham International Airport, Spinks Airport and Perot Field Fort Worth Alliance Airport. Both Meacham International and Spinks Airports provide regional aviation services for air charter, corporate, business and recreational flyers. Perot Field Fort Worth Alliance Airport provides cargo carrier services. The airports feature full-service fuelers, multiple maintenance facilities, flight schools, on-site rental car facilities, and hotel facilities only minutes away. The City of Fort Worth Aviation Department is essential to the economic well‑being and commerce taking place in the Dallas‑Fort Worth Metroplex.

Minimum Qualifications:

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications:

• Three (3) years of clerical and administrative experience, including providing front‑desk support in a public‑facing environment
• Four (4) experience with financial processing, including accounts payable, and invoice reconciliation
• Experience working with financial or procurement systems used by local government (such as PeopleSoft or similar platforms)

The Administrative Assistant job responsibilities include:

• Provide front‑desk customer service in a fast‑paced, public‑facing environment, including in‑person assistance, phone support, and directing visitors
• Accurately accept and process payments, maintain required logs, and respond to inquiries regarding access card status or related account information
• Receive, review, reconcile, and process invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Review vendor invoices for accuracy against purchase orders and work directly with vendors to resolve any discrepancies
• Follow municipal or governmental purchasing procedures, support annual purchase order planning, and assist with year‑end processing activities
• Coordinate office supply inventory, anticipate departmental needs, and manage procurement of supplies for multiple divisions
• Support conference center and meeting space reservations, assist administrative staff with scheduling needs, and direct visitors to appropriate rooms
• Maintain organized records and manage multiple deadlines with strong attention to detail, ensuring accurate reconciliation of documents

Working Conditions and Physical Demands include:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case‑based basis. Employees are paid by direct deposit only.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in The City of Fort Worth’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.