Administrative Assistant

Service Corporation International; Fort Wayne (IN); On-site; USD 35,000 - 48,000; Full time

Job summary

Service Corporation International is seeking an organized administrative professional to provide support to a funeral home, cemetery, or related facilities. The role includes scheduling, drafting memos, compiling reports, and handling invoices and expenses.

You will handle meetings, travel, HR-related tasks and ensure SOX compliance, with a compassionate approach and minimal supervision. Previous office experience in a fast-paced setting is preferred.

Qualifications

• High school diploma or equivalent.
• 3 years of experience in a customer-focused, fast-paced professional environment.
• Advanced computer, internet and word processing skills (typing 40–60 wpm).
• Ability to handle confidential information with discretion.
• Excellent communication skills, both oral and written.
• Compassion and integrity; follow instructions with minimal supervision.

Responsibilities

• Schedules meetings and makes travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally.
• Enters contract details into information systems and maintains documents.
• Processes accounts payable and other accounting support transactions.
• Maintains office supplies, equipment, and facilities.
• Administers HR processes including new hire paperwork and background checks.
• Ensures compliance with policies, including SOX procedures.
• Trains others on policies, procedures and company initiatives.

Skills

Advanced computer skills

Excellent communication

Discretion with confidential info

Strong organizational skills

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Our associates celebrate lives. We celebrate our associates.

Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.

JOB RESPONSIBILITIES

SCHEDULES meetings Makes travel arrangements Plans events Completes management expense reports Responds to inquiries in writing and or verbally Pulls monthly reports Enters contract details into information system and maintains other related documents Orders and checks memorial to ensure accuracy Processes annual funeral home and cemetery license renewals Codes and scans invoices Processes accounts payable and other accounting support transactions Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members Schedules call-in appointments for Sales Files and maintains customer information Maintains office and facility supplies as well as fax machines, copiers and network printers Prepares daily schedules Administers HR processes including new hire paperwork, background checks and bonus processing Maintains processes to ensure compliance with policies and procedures including SOX administration and audit Trains others on policies, procedures and new company initiatives Maintains a friendly attitude offering assistance and guidance to all persons entering the location

MINIMUM REQUIREMENTS

Education High school diploma or equivalent Experience 3 years of experience working in a customer-focused and fast-paced professional environment Knowledge, Skills and Abilities Must have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skills Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console Ability to handle confidential and sensitive information with discretion Effective communication skills, both orally and in writing High level of compassion and integrity Ability to follow instructions and work with minimal supervision

Postal Code: 46808 Category (Portal Searching): Administration and Clerical Job Location: US-IN - Fort Wayne

Who we are. What we do. We are a company committed to supporting families at difficult times.

Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve.

The Dignity Memorial name is a symbol of trust and a mark of excellence.

As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none.

"SCI” refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.