Administrative Assistant

Avis Budget Group, Inc.; Fort Lauderdale (FL); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life and Dis.

401(k) with company match

Full training and career development

Employee discounts on Avis/Budget

Employee assistance program

Job summary

Avis Budget Group in Fort Lauderdale is seeking an Administrative Assistant to provide comprehensive administrative support to the location and internal and external customers. This role involves preparing reports, handling confidential information, and assisting HR with New Hire Orientation and employee files.

The ideal candidate will have at least three years of general office experience, strong Excel skills, and the ability to multitask under tight deadlines.

Qualifications

• High school diploma or equivalent required.
• Minimum of three years' general office experience.
• Must communicate clearly, accurately and effectively.
• Interact professionally with all levels of management.
• Payroll and other administrative/secretarial experience a plus.
• Ability to multi-task in a fast-paced environment.
• Self-motivated with little supervision.
• MS Office (Word, PowerPoint, Excel) required.
• Demonstrated ability to learn new tasks and responsibilities.

Responsibilities

• Performs a broad range of administrative tasks for the District Manager and team.
• Provides operational support for customer recovery.
• Acts as gatekeeper and gateway to create win-win situations for employees.
• Researches and follows up on issues, including confidential matters.
• Assists in managing special projects and project management tasks.
• Prepares reports and formats documents using Excel and other tools.
• Supports HR processes like New Hire Orientation and employee file generation.
• Gathers and distributes litigation-related correspondence to the responsible manager or HR Partner.
• Maintains vendor accounts in Oracle System Management.

Skills

Clear communication

Multitasking

Professional interaction

Learning ability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Driven to be the Best

People. Performance. Purpose.

At Avis Budget Group, we’re driven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity. We’re defining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward.

At Avis Budget Group, we’re looking for people as passionate about cars as we are. This Administrative Assistant position provides administrative assistance to the location and provides service to both internal and external customers.

What You’ll Do:

• Completes a broad variety of administrative tasks for the District Manager and team


• Assist with operational support for customer recovery


• Provides "gatekeeper" and "gateway" role, creating win-win situations for employees


• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature


• Assists in managing special projects. Project management skills necessary


• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics. Strong Microsoft Excel skills necessary


• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching


• Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation


• Provides a variety of reports to location managers


• Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner


• Ensuring vendor accounts are paid and kept up to date through Oracle System Management


• Employee file management throughout employment lifecycle


• Participating in Human Resources related compliance projects


• Assisting management in scheduling and running organizational meetings


• Providing confidential administrative and clerical support to the locations District Manager and HR Partner


• Other duties as assigned

Perks You’ll Get:

• Access to Medical, Dental, Vision, Life and Disability insurance


• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages


• Contribute up to $270 as a tax-free benefit for public transportation or parking expenses


• 401(k) Retirement Plan with company matched contributions


• Full training to learn the business and enhance professional skills


• Employee discounts, including discounted prices on the purchase of Avis/Budget cars


• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What We’re Looking For:

• High school diploma (or equivalent)


• Minimum of three year’s experience in general office experience


• Must be able to communicate clearly, accurately, and effectively both orally and in writing


• Must be able to interact professionally with all levels of management


• Payroll and other administrative or secretarial education/experience a plus


• Ability to multi-task in a fast-paced environment


• Self-motivated, requiring little direct supervision


• Intermediate PC skills including Microsoft Office (Word, Power Point and Excel)


• Demonstrated ability to learn new tasks and responsibilities

Who We Are:

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.

Fort Lauderdale Florida United States of America