Administrative Assistant

United States 2 Avis Budget Car Rental LLC; Fort Lauderdale (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) Retirement Plan with company匹配

Employee discounts

Job summary

Avis Budget Group, Inc. is seeking an Administrative Assistant to support the District Manager and the local team in Fort Lauderdale.

The role covers a broad range of administrative tasks, operational support, and project coordination to keep the location running smoothly. You will handle data entry, reporting, scheduling, and confidential HR-related activities, requiring strong Excel and Microsoft Office skills, attention to detail, and the ability to communicate clearly with all levels of

Qualifications

• High school diploma or equivalent.
• Minimum of three years experience in general office settings.
• Must communicate clearly, both orally and in writing.
• Interact professionally with all levels of management.
• Payroll or administrative experience is a plus.
• Ability to multi-task in a fast-paced environment.
• Intermediate PC skills including Word, PowerPoint and Excel.
• Demonstrated ability to learn new tasks and responsibilities.

Responsibilities

• Completes a broad variety of administrative tasks for the District Manager and team.
• Assist with operational support for customer recovery.
• Provides gatekeeper roles and creates win-win situations for employees.
• Researches, prioritizes, and follows up on issues, including confidential matters.
• Assists in managing special projects and project management tasks.
• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Provide HR-related support and coordinate New Hire Orientation as needed.
• Generate reports for location managers.
• Handle litigation-related correspondence distribution to the appropriate manager or HR Partner.

Skills

Office administration

Communication skills

Microsoft Excel

Data entry

Multi-tasking

Education

High school diploma

Tools

Microsoft Office

Excel

Job description

Driven to be the Best People. Performance. Purpose. At Avis Budget Group, we’re driven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity. We’re defining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward. At Avis Budget Group, we’re looking for people as passionate about cars as we are. This Administrative Assistant position provides administrative assistance to the location and provides service to both internal and external customers.

What You’ll Do:

• Completes a broad variety of administrative tasks for the District Manager and team
• Assist with operational support for customer recovery
• Provides "gatekeeper" and "gateway" role, creating win-win situations for employees
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature
• Assists in managing special projects.
• Project management skills necessary
• Produces information by formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
• Strong Microsoft Excel skills necessary
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with tight deadlines approaching
• Assists HR Partner with the coordination of New Hire Orientation as well as employee file generation
• Provides a variety of reports to location managers
• Receiving, logging, researching, and distributing all litigation related correspondence, summonses, etc. to the appropriate manager or HR Partner
• Ensuring vendor accounts are paid and kept up to date through Oracle System Management
• Employee file management throughout employment lifecycle
• Participating in Human Resources related compliance projects
• Assisting management in scheduling and running organizational meetings
• Providing confidential administrative and clerical support to the locations District Manager and HR Partner
• Other duties as assigned

Perks You’ll Get:

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• Contribute up to $270 as a tax-free benefit for public transportation or parking expenses
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What We’re Looking For:

• High school diploma (or equivalent)
• Minimum of three year’s experience in general office experience
• Must be able to communicate clearly, accurately, and effectively both orally and in writing
• Must be able to interact professionally with all levels of management
• Payroll and other administrative or secretarial education/experience a plus
• Ability to multi-task in a fast-paced environment
• Self-motivated, requiring little direct supervision
• Intermediate PC skills including Microsoft Office (Word, Power Point and Excel)
• Demonstrated ability to learn new tasks and responsibilities

Who We Are:

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions. Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards. We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate. Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.

Fort Lauderdale Florida United States of America

A vehicle rental provider of choice for travelers around the world, Avis Budget Group is powered by our people, our partners, and technology. We operate some of the most recognized brands in the industry through Avis, Budget, and Zipcar, along with local brands such as Payless, France Cars, Apex, and Maggiore.