Administrative Assistant

Moss; Fort Lauderdale (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

Moss, a leading construction firm, seeks an Administrative Assistant to support the Senior Director of Marketing in Fort Lauderdale. This role involves managing schedules, processing invoices, and providing essential support to the marketing team. Ideal candidates will have a Bachelor's degree and proficiency in Microsoft Office, with a strong emphasis on organization and communication skills.

Qualifications

• Bachelor's degree or 1-2 years related experience.
• Expert in Microsoft Office applications.
• Detail-oriented with excellent organizational skills.

Responsibilities

• Manage the Senior Director's calendar and schedule appointments.
• Process invoices for the SMC team.
• Provide general marketing department support.

Skills

Organization

Communication

Detail-oriented

Collaboration

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Adobe InDesign

SharePoint

Job description

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation's top 65 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Administrative Assistant will enhance the Senior Director, Marketing's effectiveness by providing information management support, representing the Senior Director to others, and supporting the preparation of meetings, presentations, and overall organization. In addition, this position supports the Strategy, Marketing, and Communications (SMC) Team in administrative and office management support, including invoice processing.

The SMC Team at Moss is a shared services group that supports all business units and enterprise functions. SMC aligns strategic priorities with brand, communications, and pursuit efforts to help the company grow and lead. The team includes experts in business strategy, pursuit management, creative services, event logistics, communications, and marketing data. Together, they enable Moss to tell its story, connect with clients, win work, and build internal alignment. SMC works at the intersection of planning and execution, helping both leadership and field teams focus on what matters most. It's a fun, highly visible team here at Moss.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Support the Senior Director, Marketing

• Maintains and manages the Senior Director's calendar schedule by planning and scheduling appointments, meetings, conferences, teleconferences, events, and travel

• Manages the SMC team's invoice processing

• Serve as the marketing department's office manager, managing department mail, maintaining supplies, and coordinating physical maintenance

• Coordinate marketing department meetings and provide support to other corporate events as needed

• Print production, including but not limited to maintaining the department's inventory of brochures and marketing collateral; printing, binding, and coordinating the delivery of pursuit-deliverables

• Assist with presentations and other documents such as corporate organizational charts and resumes

• Manage SMC's internal catering needs

• Maintain phone tree for emergencies

• Maintain marketing personnel calendar (e.g., team events/vacations) and conference room calendar

• General marketing department support (e.g., supplies orders and pick up, online promo management, editing and proofing)

• Provide receptionist relief and additional support to other administrative/executive assistants as needed

• Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

• Bachelor's degree (B.A.) from a four-year college or university; or one-to-two years related experience and/or training; or equivalent combination of education and experience

• Expert in Microsoft Word, Excel, PowerPoint, Outlook

• Proficient in Adobe InDesign is a plus

• Familiarity with SharePoint and other Microsoft 365 applications is a plus

• Ability to collaborate and communicate well with all team members including field staff and upper management

• Possess a strong work ethic and exercise a high level of maturity with a positive attitude

• Must be detail-oriented with excellent organizational, writing and editing skills

• Ability to multi-task under strict deadlines

• Experience working in the A/E/C industry, preferred

• Possess an entrepreneurial spirit and ability to think out of the box

• Honor relationships with the team, clients, vendors and friends of the firm

• Be nice, have fun!

JOB TITLE: ADMINISTRATIVE ASSISTANT

JOB LOCATION: FORT LAUDERDALE, FL

CLASSIFICATION: FULL TIME - EXEMPT - SALARIED

REPORTS TO: SENIOR DIRECTOR, MARKETING

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.