Administrative Assistant

Colorado-Early-Colleges-1; Fort Collins (CO); On-site; USD 40,000 - 48,000; Full time

Job summary

Colorado Early Colleges is seeking an Administrative Assistant in Fort Collins to support the Head of School/Academic Dean. You will manage complex schedules, coordinate meetings and travel, draft communications, and assist with events.

Expect proactive, confidential handling of information and collaboration with staff at all levels. Ideal candidates hold an associate or bachelor’s degree and have coursework in business, word processing, and office procedures.

Qualifications

• Experience in coordinating schedules, meetings, and travel arrangements.
• Proficient in calendar management and document preparation.
• Ability to handle confidential information and multi-task under deadlines.

Responsibilities

• Maintain appointment schedules for HOS/Academic Dean and organize meetings, travel, and conferences.
• Prepare and distribute school information to students, parents/guardians, and staff.
• Assist in planning department events and maintain department calendars.
• Attend related meetings and provide proactive support to the HOS/Academic Dean.
• Work independently and in a team on special projects and assignments.

Skills

Organizational skills

Communication

Time management

Teamwork

Education

Associate degree

Bachelor's degree

Job description

Anticipated start date is October 12, 2026Position PurposeThe Administrative Assistant works under the supervision of the Head of School (HOS)/Academic Dean and is responsible for assisting with a wide variety of complex and confidential administrative tasks.Job DutiesUpholds CECs beliefs found on the CEC website.Ensures that the HOS/Academic Dean are well informed of commitments, responsibilities, and other matters that require attention. Prioritizes conflicting needs and handles matters proactively and with timely professional communication with all relevant stakeholders. Organizes and prioritizes large volumes of information and calls.Maintains appointment schedules for both HOS/Academic Dean, and organizes complex activities such as meetings, travel, telecommunications, and conferences.Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the HOS/Academic Dean. Uses initiative and judgement to anticipate potential challenges and provide solutions.Able to work under demanding deadlines and has the capability to multi-task in an active environment.Professionally welcomes a diverse group of important external callers and visitors, as well as internal staff at all levels of the organization.Writes, edits, collates, and distributes school information to students, parents/guardians, and staff.Assists in planning and scheduling department events and activities, and maintaining calendar of department eventsAttends related meetings as requested by the HOS/Academic Dean.Participates in professional development as requested by the HOS/Academic Dean.Other duties as assigned.QualificationsAssociate or bachelors degree preferred.College level course work in business, word processing, and office procedures preferred.Conditions of EmploymentAll offers of employment are conditional upon a successful background check and references.As required by the Immigration Reform and Control Act (IRCA), the selected applicant must verify, within 72 hours of employment, his/her legal right to be employed in the United States.Colorado Early Colleges is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard disability, race, creed, color, sex, sexual orientation, gender identity, gender expression, national origin, marital status, religion, ancestry, or need for special education services.*Please note that we may begin reviewing applications and make hiring decisions prior to the application deadline. Interested candidates are encouraged to apply as soon as possible.