Administrative Assistant

Kelly Services; Florida; On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Term life insurance

Whole life insurance

Accident insurance

Critical illness insurance

Legal plan

Short-term disability

Retirement savings plan

Service bonus

Holiday pay

Transit spending account

Job summary

Kelly Services in Weston, FL is seeking an Administrative Assistant to support the Robotic Service Engineering organization. You will help administer service systems, manage inventory, and coordinate the flow of components through receipt, inspection, service, and release.

Work involves updating SAP and ServiceMax, tracking materials, and maintaining quality records to ensure traceability. The role requires collaboration across teams and adherence to procedures in a dynamic depot environment.

Qualifications

• Knowledge gained through relevant experience, specialized education, training, or a combination of these.
• Ability to follow established procedures and maintain accurate, organized documentation.
• Strong attention to detail, communication, coordination, and follow-through.
• Ability to collaborate across teams and manage changing priorities.

Responsibilities

• Provide administrative support for service engineering systems, inventory, and depot workflows.
• Track components, subassemblies, instruments, and complete robotic systems through service processing.
• Update SAP, ServiceMax, and local systems to support material traceability and quality documentation.
• Coordinate the movement and status of materials through receipt, inspection, service, and release.
• Document component advancement and consumption in accordance with established procedures.
• Coordinate with production, procurement, depot technicians, and system experts to support an efficient flow of work.
• Communicate questions, issues, and recommendations, and contribute to continuous improvement.

Skills

Attention to detail

Documentation

Communication

Coordination

Team collaboration

Education

Relevant experience or education in administrative support

Tools

SAP

ServiceMax

Expandable

Job description

We are seeking a detail-oriented Administrative Assistant to support the Robotic Service Engineering organization. In this role, you will help administer service systems and inventory, coordinate the flow of components and robotic systems, and maintain accurate records as materials move through receipt, inspection, service, and release in Weston, FL.

Pay and schedule

• $24.30 per hour
• Monday through Friday, 7:30 a.m. to 4:00 p.m.
• Overtime based on business needs; weekend work may be required as needed.
• On-site position in Weston, Florida

About the role

This position supports depot operations for the Ortho Tech product family. You will work with depot technicians, production, procurement, SAP experts, and other partners to keep materials and documentation aligned. Accurate system updates and quality records help provide traceability throughout the service process.

What you’ll do

• Provide administrative support for service engineering systems, inventory, and depot workflows.
• Track components, subassemblies, instruments, and complete robotic systems through service processing.
• Update SAP, ServiceMax, and local systems to support material traceability and quality documentation.
• Coordinate the movement and status of materials through receipt, inspection, service, and release.
• Document component advancement and consumption in accordance with established procedures.
• Coordinate with production, procurement, depot technicians, and system experts to support an efficient flow of work.
• Communicate questions, issues, and recommendations, and contribute to continuous improvement.

What you’ll bring

• Knowledge gained through relevant experience, specialized education, training, or a combination of these.
• Ability to follow established procedures and maintain accurate, organized documentation.
• Strong attention to detail, communication, coordination, and follow-through.
• Ability to collaborate across teams and manage changing priorities.

Preferred qualifications

• At least 2 years of experience in medical capital equipment systems (highly preferred).
• Experience with SAP, ServiceMax, and Expandable (highly preferred).
• Knowledge of Lean or Six Sigma (preferred).

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. For more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and affirmatively action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.