Administrative Assistant

Sawdey Solution Services; Elizabeth City (NC); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Vibrant Company Culture

Healthy Work‑Life Balance

Competitive Compensation Package

Training and Tuition reimbursement

Job summary

Sawdey Solution Services is seeking an Administrative Assistant in Elizabeth City, NC. This on-site role supports a variety of routine administrative tasks and serves as a key point of contact to respond to customer inquiries and provide essential office support to the designated organizational function.

The position requires proficiency with Microsoft Office and the ability to manage training records, communications, and documentation.

Qualifications

• Ability to perform normal administrative functions.
• Ability to speak in front of large groups.
• Ability to produce formal documents and reports.

Responsibilities

• Perform routine administrative and office support tasks.
• Respond to customer service inquiries.
• Provide administrative support to the assigned organizational function.
• Coordinate training and record-keeping duties as outlined in the responsibilities.

Education

High School

Job description

Title

Administrative Assistant

Location

Elizabeth City, NC (On‑Site)

Telework

Yes – When Authorized/Hybrid

Pay Rate

The annual base salary range for this position is TBD. Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

About the Role

Perform a variety of routine administrative and office support tasks, respond to customer service inquiries, and provide administrative support to the assigned organizational function.

Responsibilities

• Aviation Training Program Management: Ensuring continuity of the Aviation Training Program.
• Managing complex training issues.
• Conducting periodic reviews and revisions of current instructions.
• Maintaining continuity to military Operation personnel.
• Training Liaison: Serve as liaison between training commands, Flight Examining Boards, and station personnel throughout the training process.
• Primary POC: Serving as the primary POC on training and training record/flight pay administration questions IAW COMDTINST M3710.1.
• Drafting and updating training records and providing guidance to personnel regarding standards and requirements to maintain ground and flight designation and qualifications.
• Ground Support Equipment Management: Developing and maintaining a mast list of all ground support equipment used by licensed miliary, civilian, and contractor personnel at CG-AIR.
• Providing quarterly updates of initial qualifications and expiration dates to the BOD at ALC by the 15th of March, June, September, and December each year.
• Training Records System: Creating and maintaining training records for each aircraft type.
• Providing updates to training software for OPS and Flight Examining Board Members.
• Flight Training Oversight: Tracking flight training requirements and currency by systematically reviewing pilot and aircrew training records for military and Operational Contract Pilots IAW COMDTINST M3710.1.
• Assisting the Operations Office with incoming ALC pilot requirements by providing training data and coordinating qualification courses.
• Scheduling and Monitoring: Scheduling all training requirements IAW COMDTINST M3710.1.
• Monitoring pilots' 30-day warm‑up requirements and notifying members before expiration.
• Coordinate pilot simulator and proficiency courses with the ALC Training Coordinator.
• Distributing publication updates to all ALC pilots and air crews.
• Assisting the Aviation Incentive Pay Administrator in managing Hazardous Duty Incentive Pay by maintaining files, records, and documentation.
• Providing electronic authorization for individuals to obtain protective flight clothing.
• Reviewing and revising ALCINSTs, syllabi, and standardization check forms as needed for approval.
• Developing new instructions, syllabi, and standardization check forms IAW COMDTINSTs and policies.
• Managing maintenance qualifications for military and civilian personnel.
• Maintaining records for pilots, aircrews, and employees (military, civilian, and contractor), including maintenance qualifications.
• Scheduling training requirements IAW applicable Commandant and ALCINSTs, including COMDTINST M3710.1.
• Receiving and transferring personnel training records.
• Assisting the Unit Training Officer (UTO) in managing and resolving customer complaints.
• Monitoring and maintaining databases while supporting audit teams with data requirements.
• Conducting annual reviews of legal and other applicable requirements to ensure training curriculum remains up to date.
• Perform other duties, as assigned.

Experience Requirements

• Ability to perform normal administrative functions.
• Ability to speak in front of large groups.
• Ability to produce formal documents and reports.
• At least two (2) years' experience in USCG procedures to include USCG aeronautical practices as defined in COMDTINST M13020.1 utilizing ALMIS.
• Demonstrated experience with ALMIS reports.
• Familiar with the following instructions:
  • COMDTINST M5216.4
  • COMDTINST M3710.1
  • COMDTINST M13020.1
  • COMDTINST M7220.29
  • ALCINST 13020.1
  • ALCINST 3710.1
  • ALCINST 5224.4
• Experience with AMMIS and ALMIS systems.

Education Requirements

• High School.

Other Required Skills & Abilities

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including: Word, PowerPoint, Excel, and Outlook.

Security Clearance Requirements

Background Check.

US Citizenship Requirements

This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

Benefits

• Vibrant Company Culture: Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together!
• Healthy Work‑Life Balance: We place a strong emphasis on work‑life balance; we don't just talk the talk in terms of work‑life balance, we walk the walk! We not only support, but highly encourage, prioritizing your health and well‑being.
• Competitive Compensation Package: Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
  • Health Saving Account (HSA) with employer contributions.
  • Dependent‑care Flexible Spending Account (FSA).
  • Competitive Paid Time Off (PTO) and Federal Holiday Observance.
  • Immediately vested 401(k) with employer matching.
  • Employee Assistance Program (EAP).
  • Employee Referral program with compensated referrals!
  • Additional benefits offered.
• Grow With Us: We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success.
• Wellness Challenges.
• Focus on internal career advancement and growth.

EEO Statement

We are a Disabled‑Veterans‑41 CFR 60 1.4, Equal Opportunity Employer. Devoted to creating a diverse and friendly workplace, we do not discriminate against any employee or applicant because of race, age, sex, color, physical or mental disability, religion, sexual orientation, gender identity, marital status, national origin, or veteran status. Our goals and beliefs are that diverse backgrounds and experiences empower and enable us to offer our customers an unmatched level of service. People of color, women, LGBTQIA+, veterans, and persons with disabilities are encouraged to apply!

This position is currently accepting applications.