Administrative Assistant

Kids for the Future; El Cajon (CA); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

PTO 19 days

12 paid holidays

PSLF eligibility

Medical plans

Life insurance

Long-term disability

FSA

Employee discount (pet insurance)

Job summary

CRF is seeking an Administrative Assistant to support the Office Manager and Program Director in a fast-paced behavioral health environment in El Cajon, CA. The role runs 40 hours weekly with a Monday–Friday schedule and is a 2–3 month assignment.

The position requires a high school diploma and at least one year of customer service experience. Duties include clerical tasks, data entry, filing, and coordinating meetings while maintaining confidentiality.

Qualifications

• High school diploma or GED required.
• At least 1 year of customer service in a fast-paced environment.
• Excellent phone etiquette and ability to maintain confidentiality.
• Proficiency with MS Office (Outlook, Word, Excel).
• Ability to multi-task and protect confidential information.
• Must pass criminal/background clearance.

Responsibilities

• Perform full-service clerical and reception duties including greeting visitors, answering phones, screening calls, taking messages, typing, filing, scheduling meetings, opening and distributing mail, and data entry.
• Assist with front office management and operations as directed.
• Assist with preparation of medical records and audit records for billing requirements.
• Provide reporting and tracking information for program management.
• Collaborate with all program team members to support operations.
• Maintain accounts payable/receivable duties and provide reception support.

Skills

Customer service

Phone etiquette

Attention to detail

Multi-tasking

MS Office

Confidentiality

Background clearance

Education

High school diploma/GED

Tools

Outlook

Word

Excel

Job description

• Base Pay $23.00 - $23.23 / Hour
• Job Category Administration
• Employee Type Temp Full Time
• Required Degree High school

Hours

40 hours per week. Work schedule is 8:30 am - 5:00 pm on Monday, Tuesday, Thursday and Friday; 10:30 am to 7:00 pm on Wednesday

Duration

2 - 3 months, depending on program needs

As an Administrative Assistant, you will:

Support the Office Manager and/or Program Director to ensure the office operates efficiently and effectively. Performs a variety of clerical tasks in a fast-paced environment.

Duties include:

• Full-service clerical and reception duties including greeting visitors, answering phones and screening calls, taking messages, typing, filing, scheduling meetings, opening and distributing mail and performing data entry
• Assists with front office management and operations as directed
• May assist with preparation of medical records
• May audit medical records for adherence to billing requirements
• Reporting and tracking information for program management
• Works collaboratively with all other members of the program team
• 19 days of PTO and 12 paid holidays per year
• Monthly contribution of $100 towards qualified student loan debt; access to Public Service Loan Forgiveness (PSLF) program for eligible individuals
• Choice of medical plans, with minimal employee cost/expenses and excellent coverage
• Company-paid life insurance and Long-Term Disability
• Tax-Free Flexible Spending for medical/dental/childcare expenses
• Free Employee Assistance Plan
• Employee discount program, including pet insurance plans

CRF inspires and mentors the next generation of behavioral health professionals!

Our Adult Outpatient Programs (Areta Crowell Wellness Recovery Center, Douglas Young Wellness Recovery Center, Heartland Wellness Recovery Center, Jane Westin Center, Maria Sardinas Wellness Recovery Center,andSouth Bay Guidance Center) provide behavioral health services including psychiatric and clinical assessment, treatment planning, ongoing medication services, individual and group counseling, case management, crisis intervention, mobile outreach, vocational support, and peer support. We deliver fully integrated services to adult clients diagnosed with a serious mental illness, as well as individuals with co-occurring, mental health, and substance use disorders.

All of our outpatient programs also provide full-time walk-in services. Our programs utilize evidence-based practices to assist our clients in reaching their goals and to live the highest quality of life while managing their mental illness.

CRF staff members work together to meet the needs of San Diego County's residents who are experiencing mental/behavioral health challenges. We offer a diverse, inclusive workplace that fosters personal growth and development. You will work within a collaborative, supportive team structure, learn new ways to provide optimal supports to your clients and help people change their lives for the better!

Education

High school diploma/GED required

Additional Qualifications and Skills

• One year experience in customer service in a fast-paced environment
• Excellent phone etiquette, attention to detail, ability to multi-task and maintain confidentiality required
• Intermediate knowledge of Microsoft Office to include Outlook, Word, Excel applications, as well as internet research skills required
• Previous experience in a similar mental health program serving the population is desirable
• Must be able to pass criminal/background clearance

Summary

This position performs a variety of administrative and accounting tasks including data entry, reporting andtracking information for program management as well as maintaining accounts payable and receivableduties, and provides reception support.

Additional Information

• Regions El Cajon
• Program Name 1 Heartland Wellness Recovery Center