Administrative Assistant

Edkraemer; Eau Claire (WI); On-site; USD 22,730 - 32,373; Part time

Benefits offered by this job

401(k) Savings Plan with company match

Holidays/Vacation/Sick Pay (prorated based on hours worked)

Job summary

Kraemer North America is seeking an Administrative Assistant to support the National Railroad Group in Eau Claire, WI. In this part-time role, you will assist in various accounting and clerical duties while ensuring efficient operations within the office and job site. This position allows for collaboration with both office staff and the operations team.

The ideal candidate will have knowledge of general office procedures and possess excellent communication skills. The role offers $20+/hr, with wages dependent on various factors.

Qualifications

• Knowledge of general office procedures.
• Effective interpersonal, written and verbal communication skills.
• Excellent time management skills and the ability to prioritize work.
• Strong decision making and problem-solving skills.
• Team player with the ability to work independently and take initiative.

Responsibilities

• Assist with the onboarding of new hires for the NRG.
• Assist Safety team with tracking paperwork and scheduling appointments.
• Manage and process NRG expenses.
• Verify vendor/subcontractor invoices against purchase orders.
• Establish and maintain files for payroll and general accounting.
• Set up company travel for NRG employees.
• Prepare various reports and schedules.
• Assist Foreman and superintendents with field concerns.

Skills

General office procedures

Interpersonal communication

Time management

Decision making

Problem-solving

Microsoft Suite products

Tools

Outlook

Viewpoint

Bluebeam

Expedition

Job description

Kraemer North America is currently looking for an Administrative Assistant to join our National Railroad Group (NRG) in Eau Claire, WI. The Administrative Assistant performs various accounting and clerical duties and assists project management in maintaining efficient job site and office operations while providing customer assistance. You will have the opportunity to work alongside our office staff and operations team to support successful completion of diverse projects within the construction industry. This is a part‑time position, up to 20 hours per week.

We’re proud to offer a stable and challenging work environment that supports personal and professional growth. As a family‑centered company, Kraemer is committed to delivering technical, innovative, and complete solutions for challenging highway and bridge construction projects. We recognize that our people are our greatest strength, and we’re proud to employ some of the most talented professionals in the construction industry.

Responsibilities

• Assist with the onboarding of new hires for the NRG: paperwork, orientation, railroad training, background checks, etc.
• Assist Safety team with tracking various paperwork and scheduling appointments as necessary
• Manage and process NRG expenses to include reconciliation of company credit cards and employee expense reports
• Compare vendor/subcontractor invoices to purchase orders or contracts to verify quantities, price, payment terms, freight charges, extensions, etc.
• Compute discounts, make sales/use tax determinations and place invoices in line for payment
• Establish and maintain files in accordance with KNA filing protocol, as directed by supervisor for payroll, accounts payable, general accounting documents and jobsite filing system
• Set up company travel for NRG employees and various other events (team building outings, social gatherings, career day visits, etc.)
• Prepare various daily, weekly, monthly, annual and job‑to‑date reports; generate reports and schedules through job costing/accounting system
• Assist Foreman and superintendents with field related concerns to include project set up

Qualifications

• Knowledge of general office procedures
• Effective interpersonal, written and verbal communication skills
• Excellent time management skills and the ability to prioritize work
• Strong decision making and problem‑solving skills
• Team player with the ability to work independently and take initiative
• Experience with Microsoft Suite products, Outlook, Viewpoint, Bluebeam and Expedition
• 401(k) Savings Plan with company match
• Holidays/Vacation/Sick Pay (prorated based on hours worked)

$20+/hr. Wage is dependent on multiple factors: education, experience, skills, market rates, internal equity and/or location.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.