Administrative Assistant

BCforward; East Peoria (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

A staffing solutions company is looking for a full-time role to support a Product Manager and a team of five. The ideal candidate must possess a Bachelor’s degree in Communication or a related field and strong proficiency in PowerPoint, Excel, and Word. Responsibilities include managing calendars, booking travel, and ordering office supplies. Good organizational and communication skills are essential. The role is located in East Peoria, Illinois, and requires passing a background and drug screen.

Qualifications

• Must be able to pass a background and drug screen.
• PowerPoint - REQUIRED
• Excel - REQUIRED
• Word - REQUIRED
• Lotus Notes - Preferred
• Concur - Preferred
• My Supply Cabinet - Preferred
• Communication, written and oral skills; ability to interact with directors at all levels.
• Good time management and organizational skills; quick learner.

Responsibilities

• Full-time support of Product Manager and staff of 5 people.
• Order office supplies and distribute mail twice a week.
• Book travel, including visas and hotels for domestic and international.
• Manage 2 lotus notes calendars and LTTT conference room.
• Onboarding and exiting process owner for the team.
• Onboarding and exiting process owner for the group.
• Distribute mail and send mass department emails when needed.

Skills

Good written and oral communication

Good Time Management Skills

Good Organizational Skills

Quick Learner

Education

Bachelor’s Degree in Communication or related field

Tools

PowerPoint

Excel

Word

Lotus Notes

Concur

My Supply Cabinet

Job description

About BCforwardBCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 17 locations in North America as well as Hyderabad, India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana. With 14+ years of uninterrupted growth, the addition of two brands (Stafforward and PMforward) and a team of more than 1400 resources our teams deliver services for multiple industries from both public and private sectors. BCforward’s team of dedicated staffing professionals has placed thousands of talented people over the past decade, with retention rates that are consistently higher than the industry average.

Job Description

Responsibilities

• Full time support of Product Manager and staff of 5 people
• Manage calendar for Product Manager – create, cancel, accept and decline meetings.
• Rationalize meeting conflicts
• Order office supplies
• Manage arrangements for personnel entering /exiting the product group (seating, office equipment, supplies, badge access, etc)
• Manage lease car reservations and services required of Peoria cars
• Book travel – including visas, passports, rental cars and hotels for domestic and international travel
• Manage bookings for conference rooms
• Be the “communicator” for the LTTT product group
• Send mass department emails when needed
• Coordinate the monthly Large Tractor Update meeting presentations; line up guest speakers when needed (200 attendees)
• Order catering for meetings and customer visits when requested
• Set up service pin celebrations (calendar invite, speaker, cake & refreshments)
• The responsibilities above are in addition to the day-to-day requests from the entire team

Typical Day

• Support Product Manager and department of 5 people
• Order office supplies
• Distribute mail twice a week
• Book travel – including visas, passports, rental cars and hotels (Domestic & International)
• Manage 2 lotus notes calendars – create, cancel, accept and decline meetings
• Manage CV Room F102 LTTT conference room
• Send mass emails when needed
• Onboarding and Exiting process owner – make sure everyone’s move coming in and out of the group is as smooth as possible
• Create the monthly LTTT Team meeting presentations and line up a guest speaker
• Manage tours coming to SS
• Order catering for meetings and customer visits when requested
• Set up service pin celebrations
• Monthly you will calculate and send in LTTT safety metrics

Qualifications

Technical Skills

• Bachelor’s Degree in Communication or related field or equivalent experience
• Background in Communication
• PowerPoint - REQUIRED
• Excel - REQUIRED
• Word - REQUIRED
• Lotus Notes - Preferred
• Concur - Preferred
• My Supply Cabinet - Preferred

Soft Skills

• Communication, Communication, Communication - Good written and oral communication
• Ability to interact with work directors of all levels
• Good Time Management Skills
• Good Organizational Skills
• Quick Learner

Additional Information

Additional Info:

• Must be able to pass a background and drug screen