Program Administrator

Merakey; Escondido (CA); On-site; USD 80,000 - 85,000; Full time

Benefits offered by this job

Comprehensive medical, dental, vision

Retirement plan

DailyPay

EAP

Tuition reimbursement

Learning platform access

Employee discounts

Job summary

Merakey is seeking a Program Administrator to oversee Lead Direct Support Professionals and Direct Support Professionals in a residential setting. You will help plan activities, manage individual funds, and ensure goals and behavior programs are implemented and documented as written.

Earn: $80,000 - $85,000 based on experience and education. Shift: Monday-Friday 9am-5pm; weekends as needed and on-call based on business needs.

Qualifications

• Must have a high school diploma/GED.
• At least 1 year supervisory experience in a group home or residential setting.
• At least 2 years of verifiable experience working with I/DD, MH, or BH individuals in adolescent group homes.
• Dual Diagnose experience preferred.
• Driver's license required.
• DSP 1 & 2 certifications to be completed within 1 year of hire date; RBT within 2 months.
• ARF certification completed training and test.

Responsibilities

• Provide day-to-day administrative oversight to ensure safe, effective operation of the residential program.
• Assess, admit, and oversee services for individuals served while upholding dignity, rights, and well-being.
• Supervise, train, coach, and evaluate staff; maintain supervision documentation and support staff development.
• Ensure compliance with regulatory requirements, agency policies, and documentation standards.
• Oversee scheduling, timekeeping, staffing coverage, and personnel record requests.
• Monitor client records, data collection, and treatment documentation.
• Manage household operations including food service, inventory, and safety prep.
• Coordinate drills and follow physician orders and care plans.
• Respond to staffing needs and on-call scheduling.

Skills

Supervisory experience

Driver's license

Communication skills

Team leadership

Adaptable

Technology proficient

Education

Bachelor's degree

Job description

Monday-Friday from 9am-5pm; weekends as needed

Requirements

The ideal candidate will possess the following qualifications:

• Must be at least 21 years old.
• Must have a verifiable/High School Diploma/G.E.D.
• Bachelor’s degree in human services or related field preferred.
• At least one (1) year supervisory experience in a group home or residential setting.
• Must have at least two (2) years of verifiable experience working with I/DD, MH, or BH individuals in a adolescent group home or residential setting.
• Dual Diagnose experience preferred.
• A valid driver's license is required.
• Required to complete a DSP 1 certification, within 1 year of hired date.
• Required to complete a DSP 2 certification within 1 year of hired date.
• Required to complete an RBT (Registered Behavior Technician) certification within 2 months of hired date.
• Must have Adult Residential Facility (ARF) certification (completed training and passed test)

Description

Program Administrator

OurProgram Administrator will supervise all Lead Direct Support Professionals and Direct Support Professionals. You will assist with the planning and scheduling of activities for individuals in the home and the community and assist the Program Director with the management of individual funds including requests, expenditures, receipts, reconciliation and record keeping. You will also ensure that individual goals and behavior programs are implemented and documented as written.

Earn: $80,000 - $85,000 based on experience and education

Shift:Monday-Friday from 9am-5pm; weekends as needed and on call based on business needs

JOB FUNCTIONS

• Provide day-to-day administrative oversight to ensure the safe and effective operation of the residential program.
• Assess, admit, and oversee services for individuals served while maintaining their dignity, rights, and well-being.
• Supervise, train, coach, and evaluate staff; maintain required supervision documentation and support employee development.
• Ensure compliance with regulatory requirements, agency policies, documentation standards, and continuing education requirements.
• Oversee scheduling, timekeeping, staffing coverage, and personnel record requests.
• Monitor client records, data collection, treatment documentation, medication records, and related program documentation.
• Manage household operations, including food service, grocery inventory, meal planning, and safety preparedness activities.
• Coordinate monthly fire drills, quarterly disaster drills, and maintain familiarity with physician orders and care plans.
• Respond to staffing needs, including on-call scheduling support and shift coverage when necessary.
• Perform other duties as assigned to support program operations and quality care.
• Strong communication and collaboration skills with the ability to work effectively in a team environment.
• Ability to build positive relationships with individuals served, families, coworkers, and stakeholders.
• Resourceful, adaptable, and willing to seek support when needed.
• Customer-focused with a commitment to safety, confidentiality, and quality service.
• Comfortable using technology, including electronic records, email, and other workplace systems.
• Demonstrates respect for diversity and inclusion, fostering a welcoming and collaborative environment for all.

Physical Requirements

Must be able to stand, sit, and walk for extended periods; use hands and fingers to operate equipment; climb stairs, balance, stoop, kneel, crouch, or crawl as needed. Ability to lift and carry up to 50 lbs. and operate a motor vehicle for work-related travel. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including:

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse.

Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law. Information on race, gender and national origin will only be used for statistical and recordkeeping purposes, and will not be used in making any employment decisions. All information provided will be kept separate from your expression of interest. Providing this information is strictly voluntary, and you will not be subjected to any adverse action or treatment if you choose not to provide this information. If you do not choose to answer these questions, we ask that you select "Decline to Identify" for each question. Thank you for your voluntary cooperation.