Administrative Assistant

Talentify; East Chicago (IN); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical benefits

Retirement plan

Life insurance

Disability coverage

Wellness programs

Tuition assistance

Paid Time Off

Employee assistance program

Job summary

Powers Health's St. Catherine Hospital is seeking an Administrative Assistant to provide high-level administrative support to the Vice President of Nursing Administration.

This role requires independent judgment, strong Microsoft Office skills, and discretion with confidential information. You will manage schedules, coordinate meetings and travel, prepare reports and presentations, maintain filing systems, and support special projects while acting as a professional point of contact for internal

Qualifications

• 3–5 years administrative support experience (executive-level preferred).
• Healthcare or IT experience preferred.
• Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint; Visio preferred.
• Typing speed 50–65 wpm with strong accuracy.
• Strong interpersonal, written, and verbal communication skills.
• Ability to maintain confidentiality and work with discretion.

Responsibilities

• Provide comprehensive executive support to senior leaders.
• Coordinate meetings, travel, and calendars.
• Prepare reports and presentations.
• Maintain manual and electronic filing systems.
• Support special projects and cross‑department initiatives.
• Draft correspondence and prepare communications.
• Coordinate with staff, physicians, and external partners.
• Ensure confidentiality and discretion in daily operations.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Visio

Typing 50–65 wpm

Proofreading

Communication

Confidentiality

Multitasking

Education

High school diploma or GED

Associate degree or certificate

Tools

Epic

Job description

Administrative Assistant – St. Catherine Hospital

We are seeking a motivated, detail-oriented, and people-focused individual to join our compassionate and innovative healthcare team. As part of a respected network of hospitals and clinics, we are committed to delivering exceptional care to our communities—and that starts with exceptional people.

This role provides high‑level administrative support to senior leadership, requiring exceptional organization, advanced Microsoft Office proficiency, strong communication skills, and the ability to manage confidential information with professionalism and discretion.

Position Summary

The Administrative Assistant supports the Vice President of Nursing Administration (CNO). This highly visible role requires independent judgment, strong technical skills, and the ability to coordinate complex administrative functions across Powers Health.

Key responsibilities include managing schedules, coordinating meetings and travel, preparing reports and presentations, maintaining filing systems, supporting special projects, and serving as a professional point of contact for internal and external stakeholders.

Job Responsibilities

• Executive Support — Provide comprehensive administrative and secretarial support to senior leaders.
• Project Coordination — Assist with special projects, events, and cross‑department initiatives.
• Document Management — Create, update, and maintain manual and electronic filing systems.
• Communication Support — Draft correspondence, prepare reports, and support presentations.
• Scheduling & Logistics — Coordinate meetings, travel arrangements, training sessions, and calendars.
• Customer Service — Provide professional, courteous support to staff, physicians, and external partners.
• Confidentiality — Handle sensitive information with discretion and compliance.
• Technology Utilization — Use Microsoft Word, Excel, Outlook, PowerPoint, and Epic to streamline daily operations.

What We’re Looking For

• Strong organizational skills and exceptional written and verbal communication abilities
• A collaborative team player who thrives in a people-centered, service-oriented environment
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• A motivated and coachable individual who is eager to learn, willing to work hard, and committed to contributing meaningfully to the success of St. Catherine Hospital and the broader organization

Education/Experience

• Education: High school diploma or GED required.
  • Associate degree or business/secretarial certificate preferred.
• Experience:
  • 3–5 years administrative support experience (executive-level preferred).
  • Healthcare or IT experience preferred.
• Technical Skills:
  • Advanced proficiency in Microsoft Word, Excel, Outlook, PowerPoint; Visio preferred.
  • Ability to operate office equipment (copiers, multi-line phones, fax machines).
  • Typing speed 50–65 wpm with strong accuracy and proofreading skills.
• Professional Skills:
  • Strong interpersonal, written, and verbal communication skills.
  • Excellent organization, time management, and multitasking abilities.
  • Professional appearance, demeanor, and customer service mindset.
  • Ability to maintain confidentiality and work with minimal supervision.
  • Cooperative attitude and ability to work effectively in a fast‑paced, professional environment.

Additional Requirements.

• Ability to work with diverse teams across the organization.
• Demonstrated ability to prioritize competing deadlines.

Comprehensive Benefits Program (Not all inclusive)

• Medical, dental and vision coverage
• Healthcare and Dependent Care Spending Accounts
• Retirement savings plan
• Life insurance and disability coverage options
• Fitness center discount program
• Tuition assistance and career development
• Paid Time Off
• Wellness, reward and recognition programs
• Employee Assistance Program – Counseling, nutritional and financial education, etc.
• Perks - Instant Discounts & Exclusive Deals on hotels, food, clothing, etc.

Join our team of healthcare professionals at

Powers Health

We invite you to join our team of professionals where your unique talents will be well utilized in a work environment that promotes your further growth and development. In return for your valuable service and contributions, Powers Health offers a competitive wage and benefits.