Billing Specialist

Socket.dev; Downers Grove (IL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(k) with company match

Paid holidays and PTO

Medical, Dental, Vision

Flexible Spending Accounts

Health Savings Account

Short-Term Disability

Long-Term Disability

LifeLock Identity Theft Protection

Employee Discounts

Job summary

M. J. Electric, LLC is seeking a Billing Specialist to review job costs, prepare customer invoices, record sales, and verify billings per contract terms.

The role supports operations with clerical and administrative duties, working closely with Project Managers to ensure accurate cost reporting and timely invoicing. A solid accounting foundation and office experience are required.

Qualifications

• Thorough knowledge of office procedures and clerical practices.
• Basic understanding of GAAP and accounting fundamentals.
• Strong organizational, data-entry and record-keeping abilities.
• Proven communication and interpersonal skills with internal/external stakeholders.
• Ability to prioritize tasks and work independently.
• Experience with JDE and standard office software advantageous.

Responsibilities

• Manage daily administrative operations and establish work priorities.
• Review all job costs and supporting documentation.
• Prepare invoices per contractual language.
• Record sales activity and reconcile with the A/R ledger.
• Interact with customers and Project Managers to ensure accurate costs and invoices.
• Update and maintain labor rates for current jobs.
• Prepare labor rates for bid packages.
• Customize customer reports with IT support.
• Set up new proposals and jobs in JDE and distribute accordingly.
• Document control for proposals and job awards.
• Data entry of jobs account structure.
• Process contracts and related documents.
• Ensure adherence to company policies and procedures.
• Coordinate field and operational activities with Project Managers.
• Assist with weekly union payroll review.

Skills

Office procedures

Organizational skills

Communication skills

Independent work

Accounting understanding

Education

High School diploma with accounting coursework

Tools

JDE

Microsoft Office

Scanning

Job description

About Us

For over 60 years, M. J. Electric, LLC, a Quanta Services company, has built-long standing working relationships and an industry-wide reputation as the single source solution to our customer’s electrical utility construction and maintenance needs.

MJE values integrity, is inspired by our work, and is invested in delivering quality projects for our customers. Our culture is a product of our core values and operating principles which unite our personnel. Their professional competence and intelligent innovation result in outstanding customer satisfaction. We stand by everything we do.

We are committed to investing in our employees and their growth through training, tools, equipment, industry-leading safety measures, advancement opportunities and more. At M. J. Electric, you aren’t just applying for job, you are building a career.

About this Role – Billing Specialist

We are looking for a talented Billing Specialist who has a passion for quality construction. In this position you will be responsible for reviewing all job costs and preparing customer invoices per contractual language, recording sales and verifying customer billings. Other responsibilities include providing a wide variety of clerical and administrative support to operations.

What You’ll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Review all job costs and supporting documentation
• Prepare invoices per contractual language
• Record sales activity and reconcile with the A/R Ledger
• Interact with key customers and Project Managers to ensure accurate job costs and invoices
• Update and maintain labor rates for current jobs
• Prepare labor rates for bid packages
• Customize customer reports by working with the IT Department
• Set up new proposals and jobs in JDE and distributes accordingly
• Document control for new proposals and job awards
• Data Entry of jobs account structure
• Entry and processing of Contracts
• Ensures the execution of company policies and procedures
• Assists with the coordination of field and operational activities in association with Project Managers
• Assists with weekly union payroll review

What You’ll Bring

• Thorough knowledge of office procedures
• A basic understanding of generally accepted accounting practices
• Strong organizational, clerical and administrative skills
• Proven communication, organizational and interpersonal skills
• Demonstrated ability to organize and prioritize assigned tasks
• Ability to work independently
• Proven computer skills including a familiarity with JDE, scanning and Microsoft Office
• High School diploma and advanced coursework in Accounting is desirable
• 1-3 years of experience in an office environment

What You’ll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability