Administrative Assistant

EVStudio; Denver (CO); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Employer-paid life insurance

STD & LTD

PTO 15 days +

401k match 4%

Volunteer Time Off (VTO)

Job summary

EVstudio is seeking a highly adaptable Administrative Assistant to support our growing, multi-disciplinary team. This role is broad and ideal for someone who thrives in a fast-paced environment, enjoys varied day-to-day tasks, and takes initiative to keep operations running smoothly.

Responsibilities include supporting leadership and teams, managing calendars, coordinating meetings, and assisting with communications, documents, and HR-related tasks as needed.

Qualifications

• Ability to provide general administrative support to leadership and teams across disciplines.
• Manage calendars, coordinate meetings, and assist with scheduling logistics.
• Support internal and external communications (email, phone, Teams).
• Assist with document preparation, formatting, and organization.
• Maintain files, records, and internal systems for accessibility and accuracy.

Responsibilities

• Provide general administrative support to leadership and team members across disciplines.
• Manage calendars, coordinate meetings, and assist with scheduling logistics.
• Support internal and external communications (email, phone, Teams, etc.).
• Assist with document preparation, formatting, and organization.
• Maintain files, records, and internal systems to ensure accessibility and accuracy.

Skills

Organizational skills

Multitasking

Communication

Proactivity

MS Office & Google Workspace

Discretion

Administrative experience

Team coordination

AEC exposure

Recruiting support & basic accounting

Tools

Microsoft Office Suite

Google Workspace

Job description

Are you ready for new challenges and new opportunities?

Join our team!

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Join the Team at EVstudio – Driven by Design, Defined by Collaboration.

At EVstudio, we’re more than just a multidisciplinary design firm — we’re a collaborative team of architects, surveyors, engineers, and professionals dedicated to designing solutions that shape communities and elevate everyday experiences. Whether you’re just starting your career or bringing years of expertise, you’ll find a place at EVstudio to innovate, grow, and make an impact.

What You’ll Do:

EVstudio is looking for a highly adaptable Administrative Assistant to support our growing, multi-disciplinary team. This role is intentionally broad and ideal for someone who thrives in a fast-paced environment, enjoys variety in their day-to-day work, and takes initiative to keep operations running smoothly.

• Provide general administrative support to leadership and team members across disciplines
• Manage calendars, coordinate meetings, and assist with scheduling logistics
• Support internal and external communications (email, phone, Teams, etc.)
• Assist with document preparation, formatting, and organization
• Maintain files, records, and internal systems to ensure accessibility and accuracy
• Coordinate travel arrangements, meeting logistics, and occasional event support
• Assist with office operations including supplies, vendor coordination, and general organization
• Support onboarding and other basic HR-related tasks as needed
• Contribute to special projects and provide support across architecture, engineering, and administrative teams
• Identify opportunities to improve processes and increase overall team efficiency

Requirements:

• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and adapt to changing needs
• Clear, professional communication skills
• Proactive mindset with a willingness to take initiative
• Comfortable working with Microsoft Office, Google Workspace, and general business software
• Ability to handle sensitive information with discretion
• Previous experience in an administrative, office support, or coordination role
• Experience supporting multiple teams or stakeholders
• Exposure to AEC (Architecture, Engineering, Construction) industry is a plus
• Familiarity with project coordination, recruiting support, or basic accounting tasks is also a plus, but not required

What We Offer:

We are targeting a base salary of $45,000 to $60,000, but this is determined by several factors including education, experience, and familiarity with the Denver metro area.

• Medical insurance, including an HSA option
• Vision insurance
• Employer-paid life insurance
• STD & LTD
• A minimum of 15 days PTO, and higher for more experienced employees
• 401k match of 4%
• One full day of paid VTO (Volunteer Time Off) annually
• Roth 401K option
• Annual company ski day and summer picnic
• Flexible hours
• In many cases, our roles can be worked in a hybrid capacity
• Monthly employee celebrations (with free lunch!)
• The opportunity to touch every aspect of a project and support a wide range of teams
• Free snacks
• Weekly volleyball league in the Summer and bowling in the Winter
• Company-owned bar in the parking lot of the Denver office
• Relaxed dress code
• Entrepreneurial mindset – If you have an idea, we want you to pursue it!

Our Hiring Process:

EVstudio prides itself on being efficient in its hiring process. Below you’ll find an example of a typical interview process after completing your application:

• Hearing from our recruiting team within 48 hours
• A phone interview (approx. 30 minutes)
• A meet and greet with one of our Founders, Sean O’Hara (approx. 15 minutes)
• An on-site interview and office tour (approx. 60 minutes)

P.S.

Share this! Don’t be afraid of friends, classmates, or co-workers getting this job ahead of you. If you are hungry, humble, and smart, we would love to see how you or someone from your network could fit a current or future opening at EVstudio.

EVstudio is an equal-opportunity employer and values diversity at our company. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, or veteran status. All qualified applicants will receive consideration for employment without regard to these or other protected characteristics. We are committed to providing an accessible and inclusive environment for all