Administrative Assistant

State of Montana; Deer Lodge (MT); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

State of Montana’s Department of Corrections seeks an Administrative Assistant in Health Services to support clinical operations in a secure facility. You will help maintain medical records, coordinate appointments, and assist in scheduling a 13-bed infirmary with a team of six full-time providers, ensuring accurate documentation and data for quality patient care.

Reporting to the Medical Records Supervisor and supporting the Director of Nursing, this role emphasizes detail‑driven tasks,

Qualifications

• High School Diploma required.
• One year of office or clerical work experience preferred.
• Alternative combinations of education and experience may be considered on a case-by-case basis.

Education

High School Diploma

Job description

Job Description - Administrative Assistant (26142763)

Position Title:

ADMINISTRATIVE ASSISTANT-HEALTH SERVICES

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation, and Empowerment. If you’re looking for meaningful work that strengthens your community, the Montana Department of Corrections is the place for you.

The Rehabilitation and Enterprises Division plays a vital role in Montana’s correctional system—supporting the physical and mental well‑being of inmates, delivering education and job‑readiness programs, guiding successful community reentry, and providing trauma‑informed services to victims. This is work with purpose, and we’re seeking individuals ready to make an impact.

As an Administrative Assistant, you will support the heart of clinical operations inside a secure operations inside a secure facility. Your work will ensure that healthcare providers have accurate, timely, and complete medical information to deliver safe and effective patient care. This is a detail driven purpose centered role that impacts every area of the facility's health care delivery.

Compile, process, and maintain medical records for Infirmary and clinic patients in accordance with administrative, ethical, legal, and regulatory standards of correctional health care and national accreditation requirements.

Serve as an integral member of the unit that manages patient medical files, completes all scheduling for a busy 13 bed infirmary, coordinates six full‑time medical providers, and organizes off‑site medical appointments.

Support the Continuous Quality Improvement process by ensuring accurate data collection and documentation, contributing to tracking of cost, disease history and extent, diagnostic encounters, and treatment outcomes.

Report directly to the Medical Records Supervisor, while also providing critical administrative support to the Director of Nursing and the MSP Health Services Bureau Chief.

QUALIFICATIONS

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

High School Diploma

One year of Office or Clerical work experience

Alternative combinations of education and experience will be considered on a case‑by‑case basis .

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

NOTICES

Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free -The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $23.97 - 23.97 Hourly Telework Eligibility : Not Telework Eligible Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status : Regular Schedule : Full-Time

Job Type: Standard

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Deer Lodge Agency : Department of Corrections Union : Montana Federation of Public Employees

Posting Date: Closing Date (based on your computer's timezone)

Required Application Materials : Cover Letter, Resume

Contact Name : Paula Plattner | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.