Administrative Assistant

State of Montana; Montana; In loco; USD 35.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

State of Montana Benefits

Descrizione del lavoro

State of Montana, Helena-based, seeks an Administrative Assistant for the Health Services Bureau to provide high-level administrative support to the Bureau Chief. The role emphasizes discretion, complex scheduling, and efficient office operations in a fast-paced public sector environment.

You will handle data logs, meeting coordination, and interdepartmental communication while ensuring compliance with state records and policies.

Competenze

• High School Diploma.
• One year of Office or Clerical work experience.

Mansioni

• Perform administrative and secretarial tasks with discretion and independence.
• Evalue and improve efficiency of division functions while handling extensive public contact.
• Coordinate information for task forces, committees, and council members, including policies and rules.

Conoscenze

High School Diploma

Office/Clerical work experience

Formazione

High School Diploma

1 year of Office/Clerical work experience

Descrizione del lavoro

ADMINISTRATIVE ASSISTANT – HEALTH SERVICES BUREAU

CENTRAL OFFICE

HELENA, MT.

The Montana Department of Corrections (DOC) is creating a safer Montana through accountability, rehabilitation, and empowerment. If you’re looking for a career that makes a real impact in your community, the Montana Department of Corrections is the place for you.

The Health Services Bureau plays a critical role in supporting the medical, operational, and administrative functions that ensure individuals in our care receive quality healthcare. Our work drives meaningful change and supports the long‑term success of Montana’s correctional system. Join us as we continue building the future of corrections in Montana.

The Administrative Assistant position is a vital part of the Health Services Bureau, providing high‑level administrative support to the Bureau Chief and contributing to the efficiency and effectiveness of bureau operations. This role is ideal for someone who thrives in a fast‑paced environment, enjoys problem‑solving, and values work that truly makes a difference.

Key Responsibilities Include:

• Performing administrative and secretarial duties with a high level of discretion and independent judgment.

• Evaluating division functions to improve efficiency and increase productivity. Managing extensive public contact—both in person and by phone—while representing the Health Services Bureau Chief with professionalism and accuracy.

• Providing essential information to task forces, committees, and council members, including department policies and state or federal rules.

• Maintaining data logs, generating statistical reports, and developing organized filing systems.

• Managing division documents in accordance with office procedures and the state’s Records Management system.

• Reviewing correspondence for the Bureau Chief and researching information needed for accurate responses.

• Coordinating and scheduling meetings for the Bureau Chief.

• Performing other duties as assigned.

If you’re ready to support a mission‑driven team and take on a role where your organizational skills and professionalism will shine, we invite you to apply and help us shape the future of corrections in Montana.

QUALIFICATIONS

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

• High School Diploma

• One year of Office or Clerical work experience

Alternative combinations of education and experience will be considered on a case‑by‑case basis.

BENEFITS

Your service is rewarded with competitive compensation and generousState of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

NOTICES

Prison Rape Elimination Act (PREA) – Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free – The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.