Administrative Assistant

Water Resources Office; Deer Lodge (MT); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Retirement Plan

Job summary

The Administrative Assistant-Case Management role at the Montana Department of Corrections provides high-level administrative support to Case Managers in our Case Management Services unit. You will help with data entry, document scanning, and responding to inmate inquiries to keep processes efficient and compliant.

This role emphasizes accuracy, organization, and quick problem solving in a fast-paced environment, contributing to safer communities through coordinated care and timely service

Qualifications

• High School Diploma required.
• One year of Office or Clerical work experience preferred.
• Alternative combinations will be considered on a case-by-case basis.

Responsibilities

• Data entry and document scanning.
• Response to inmate inquiries.
• Tracking of services/deadlines.
• Notary services.

Skills

Data entry

Notary services

Inquiries response

Education

High School Diploma

Job description

Job Description - Administrative Assistant (26142823)

Position Title:

ADMINISTRATIVE ASSISTANT-CASE MANAGEMENT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

Case Management Services in our secure facilities are the foundation behind real transformation for inmates. A Case Manager facilitates meaningful outcomes by creating successful pathways for inmates reentering our communities through focused planning, coordinated care, and constant engagement. Our Case Managers balance safety with progress, thus reducing risk, strengthening outcomes, and preparing individuals for a successful transition into their community. From intake to transition every action is purposeful, data-informed, and focused on preparing individuals for long-term success, making our communities safer and stronger.

The Administrative Assistant position is a vital part of Case Management Services, providing high-level administrative support to the Case Managers contributing to the efficiency and effectiveness of Case Management Services. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem solving, and values work that truly makes a difference. Duties include but are not limited to:

Data entry and document scanning

Response to inmate inquiries

Tracking of services/deadlines

Notary services

QUALIFICATIONS

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

High School Diploma

One-year of Office or Clerical work experience.

Alternative combinations of education and experience will be considered on a case-by-case basis .

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility.After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification.For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

NOTICES

Prison Rape Elimination Act (PREA) - Any person who has 1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; 2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or 3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free -The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

Salary: $

23.97 - 23.97 Hourly Telework Eligibility : Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility : Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

Number of Openings

: 1 Employee Status : Regular Schedule : Full-Time

Job Type

: Standard

Shift

Shift

: Day Job

Travel

: Yes, 10 % of the Time

Primary Location

Primary Location

: Deer Lodge Agency : Department of Corrections Union : Montana Federation of Public Employees

Posting Date

Closing Date (based on your computer's timezone)

Required Application Materials : Cover Letter, Resume

Contact Name : Paula Plattner | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.