Administrative Assistant

AssetGuard Products Inc.; Decatur (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive Compensation Package

Medical + Dental + Vision Coverage

401K + Company Match

Life Insurance + Long Term Disability Coverage – 100% Company Paid

Gym Reimbursement Program

Tuition Reimbursement Program

Paid Holidays

Paid Time Off (PTO)

Job summary

AssetGuard Products Inc. in Decatur, Texas, is seeking an Administrative Assistant to manage office operations and client interactions. This role demands strong organizational and customer service skills as the first point of contact for guests and callers.

The ideal candidate should have a high school diploma, experience in an administrative role, and proficiency in Office software. Benefits include competitive compensation, medical coverage, and a 401K plan.

Qualifications

• One or more years of experience in an administrative role.
• Knowledge of administrative and clerical procedures.
• Ability to work under stressful conditions.

Responsibilities

• Greet visitors and callers; handle inquiries.
• Create and maintain databases and filing systems.
• Assist with scheduling and event coordination.

Skills

Detail-oriented

Organized

Proficient in Office software

Customer service mentality

Education

High school diploma or equivalent

Texas Notary (preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Company Information

ASSETGUARD is an industry‑leading provider of customized, innovative solutions for industrial and construction environmental protection & waterproofing needs. Our mission is to protect assets and the environment, one seamless layer at a time. With our advanced technology and commitment to excellence, we deliver tailored solutions that solve real‑world problems for our clients. By choosing ASSETGUARD, our clients are investing in the highest level of protection for their assets while minimizing environmental impact.

Position Summary

As the Administrative Assistant, you will be the first point of contact for guests and callers, ensuring a welcoming and professional experience. This role is essential for supporting office operations, fostering team efficiency, and maintaining a positive environment for clients, partners, and colleagues. The ideal candidate is detail‑oriented, organized, and flexible, with a proactive mindset and a willingness to assist as needed.

Key Roles/Responsibilities

• Greet in person visitors and/or callers; handle inquiries or direct them to the appropriate person according to their needs while always providing a great experience and leading with a customer service mentality.
• Create and maintain databases.
• Set up and maintain paper or electronic filing systems.
• Maintain confidentiality of business, clients, and other information.
• Maintain scheduling and event calendars including scheduling and confirming appointments and booking travel.
• Assist with the coordination and planning of company meetings.
• Assist with expense reporting.
• Assist with and coordinate marketing initiatives.
• Work with other employees as a team to accomplish assigned tasks and projects.
• Other duties and special projects, as assigned.

Required Education, Experience, And Qualifications

• High school diploma or equivalent required.
• One (1) or more year of experience in an office environment in an administrative role.
• Knowledge of administrative and clerical procedures and systems.
• Texas Notary, preferred.
• Able to read, speak and write in English.
• Proficiency with Office software products (Word, Excel, Outlook, et cetera).
• Able to work under stressful conditions at times.
• Strong work ethics of integrity and honesty and strives for excellence in all activities.
• Ability to lift, push, and/or pull up to thirty‑five (35) pounds without strain or injury.

Working Conditions

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift, up to 35 pounds at times.
• Position self to install equipment, including under desks.
• Moves throughout the building to access files.
• Able to work under stressful conditions at times.

Benefits

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage – 100% Company Paid
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program - Insurance Premium Discounts
• EAP Resources
• Paid Holidays
• Paid Time Off (PTO)

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.