Administrative Assistant

coollaw; Dayton (OH); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

401(k) plan with matching

Profit-Sharing

Paid Parental Leave

Mental Health programs

Job summary

Coolidge Wall Co., L.P.A. is looking for a full-time Administrative Assistant in Dayton, Ohio. The role involves supporting the administrative team with tasks ranging from managing schedules to preparing correspondence. Ideal candidates will have exceptional organizational and communication skills and a willingness to learn.

This position includes a comprehensive benefits package, including medical, dental, vision, and retirement plans, aligning with our commitment to employee welfare.

Qualifications

• Ability to work independently and provide updates without prompting.
• Self-motivated with good time management to meet deadlines.
• Willingness to learn new software and tools.

Responsibilities

• Provide organizational support by managing schedules and calendars.
• Prepare correspondence, presentations, and reports.
• Coordinate logistics for meetings and manage project timelines.

Skills

Organizational skills

Written and oral communication

Time management

Attention to detail

Proficiency with Outlook, Word, and Excel

Event planning

Job description

Job Overview

Coolidge Wall Co., L.P.A. is currently recruiting an Administrative Assistant to join an established administrative team at our law firm located in Dayton, Ohio.

About This Position

The successful candidate should have an outgoing personality, enjoy collaborating with coworkers and clients as a team player, and willingness to take on responsibilities as appropriate. Prior experience and familiarity in law firms is helpful but not required as we are willing to train the right person.

• Ability to complete tasks independently and provide status updates without prompting
• Must be self‑motivated, efficiently manage time, and prioritize tasks to meet deadlines
• Maintain confidentiality in workplace
• Excellent written and oral communication skills
• Outstanding organization, interpersonal, and administrative skills
• Must possess a willingness to learn other software utilized by the firm along with a high level of proficiency with Outlook, Word, and Excel. PowerPoint a plus
• Excellent attention to detail with the ability to multi‑task
• Event planning and coordination of events
• Prepare and edit correspondence, presentations, reports, and other documents
• Coordinate logistics for meetings, including agendas, minutes, and follow‑up items
• Monitor and manage project timelines and deliverables on behalf of leadership
• Provide general office support by maintaining schedules and calendars, preparing expense reports, submitting invoices for payment and assisting with light errands as required
• Manage Firm’s corporate sponsorships
• Post on social media accounts on behalf of the Firm
• Provide back‑up for Firm’s receptionist answering incoming Firm telephone calls
• Reconcile and post daily payments to client accounts

This job is full‑time, in office position in Dayton, Ohio.

About Our Culture

Our employees enjoy a team‑focused environment with bonus pay based on work performance. We encourage our employees to make a career out of their decision to join Coolidge Wall Co., L.P.A., as we enjoy and value long‑term relationships with our clients, employees, and community.

Benefits

We offer a generous compensation and benefits package. Benefits include medical, dental, vision, 401(k) plan with matching, Profit-Sharing, STD, LTD, paid Parental Leave, Life Insurance, HSA, FSA, Dependent Care FSA, Mental Health programs, and employee referral bonus program.

Coolidge Wall Co., L.P.A. is proud to be an equal opportunity employer.