Administrative Assistant

Smurfit Westrock; Dallas (TX); On-site; USD 38,000 - 58,000; Full time

Job summary

Smurfit Westrock in Dallas, TX seeks an administrative assistant to support the General Manager and site team. You will create and update forms and spreadsheets, organize meetings, and greet visitors and callers with professionalism.

Responsibilities include maintaining PPE inventory, coordinating events, filing, proofreading documents, assisting with travel, and supporting purchasing. Strong MS Office skills and attendance are required.

Qualifications

• 2 years of professional or administrative experience required.
• Ability to communicate effectively with others at all levels.

Responsibilities

• Create and update Excel spreadsheets and other documents as required.
• Greet and assist employees, customers, visitors, and vendors.
• Coordinate company meetings.
• Manage walk-in traffic and answer phone calls.
• Maintain PPE inventory and place orders with safety team.
• Proofreads departmental documents.
• Back up purchasing manager and assist travel arrangements.

Skills

Microsoft Office

Communication skills

Professional demeanor

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Description & Requirements

Smurfit Westrock (NYSE:SW) is the go-to leader and partner of choice in sustainable packaging. We are dedicated to creating efficient and scalable paper and packaging solutions to help solve complex packaging challenges. Guided by our values of safety, loyalty, integrity and respect, we are committed to delivering meaningful value for shareholders, customers, employees and the communities where we operate.

This position provides administrative support to the General Manager and the site team, including creating and updating forms and spreadsheets, and organizing meetings. Greet and manage walk-in traffic and answer phone calls, representing the company in a professional manner.

Key Duties And Responsibilities

• Create and update Excel spreadsheets and other documents as required
• File confidential and other departmental documents
• Greet and assist employees, customers, visitors, and vendors
• Assist with coordination of events with the ESA committee
• Monitor security screens and analyze recordings as needed
• Maintains proper inventory of PPE for the front office area and places orders with the safety team and purchasing for replacement items
• Serves as designated backup to the purchasing manager
• Supports projects across the senior manager group as requested
• Assist with approved travel arrangements, following appropriate company travel policies for guests. Visitors, and or potential job candidates
• Proofreads departmental documents as needed
• Manages various office needs, such as mail and deliveries, assists visitors, properly direct phone inquiries, and ensures the office area is professionally maintained
• Coordinates company meetings
• Ensures substitute receptionist is properly trained
• Prepares and distributes reports
• Updates communication boards
• Ensures visitors and vendors follow safety, PPE, and other plant procedures
• Performs other duties as assigned

Qualifications

• Must be able to perform job duties with minimal supervision
• Must be able to communicate effectively with others at all levels of the organization
• Excellent attendance is a must
• Must be proficient with Microsoft Office suite
• Ability to maintain a professional demeanor at all times
• Must be able to perform the essential functions of this job with or without reasonable accommodations

EDUCATION

• 2 years of professional or administrative experience required

PHYSICAL DEMANDS

• Employee must be able to talk, see, and hear

Candidates are required to undergo a drug screening after receiving a conditional job offer, but before starting employment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.