Administrative Assistant

Airtron LLC; Dallas (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Airtron LLC in Dallas, Texas, is seeking a detail-oriented administrative support professional. Responsibilities include providing overall administrative support, managing data files, and assisting with billing activities. Ideal candidates should have a High School Diploma or GED, and 1+ years of clerical experience, with proficiency in Microsoft Excel, Word, and Outlook.

The working environment is fast-paced, and weekend hours may occasionally be required. The company values diversity and inclusion, encouraging individuals from various backgrounds to apply.

Qualifications

• 1+ years of office and/or clerical experience.
• Must be able to communicate effectively in English.
• Availability to work overtime with little notice.

Responsibilities

• Provide overall administrative support.
• Manage data files, scanning documents, and filing.
• Assist with invoicing and billing activities.

Skills

General computer competency

Customer service mindset

Excellent written and verbal communication skills

Strong organizational skills

Ability to work independently and as part of a team

Positive attitude

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Responsibilities

• Provide overall administrative support as directed.
• Responsible for managing data files, scanning documents, creating folders and filing.
• Managing and/or assisting with invoicing, billing and mailing activities.
• Data entry.
• Interface with other internal departments in the resolution of retail business issues as required.
• Assists assigned team and management with various duties as requested.
• Provides phone support for team and location as directed.
• Follows all company policies and procedures, including but not limited to safety.
• Performs other duties as assigned.

Minimum Requirements

• High School Diploma or GED. Relevant work experience may be substituted for education.
• 1+ year’s office and/or clerical experience. Relevant work experience may be substituted for education.
• General computer competency, including a minimum of 1 year experience with Microsoft Excel, Word, and Outlook.
• Must be able to communicate in English effectively, both verbally and in writing.
• Availability to work overtime with little notice; weekend hours may occasionally be required.

Preferred Qualifications

• Completed college coursework.

Additional Knowledge, Skills and Abilities

• Customer service mindset.
• Ability to work independently and as part of a team.
• Excellent written and verbal communication skills.
• Ability to work in a fast‑paced environment.
• Strong organizational skills, attention to detail and ability to multi‑task.
• Positive attitude and willingness to learn and be a part of a team.
• Ability to build positive relationships with customers, both internal and external.
• Willingness and ability to work collaboratively with all levels of the organization.
• Safety mindset and acceptance of a safety culture.

Working Conditions

Open office environment. Fast‑paced environment.

Physical Requirements

• Must be able to lift/move up to 20 pounds frequently.
• Frequently performs tasks requiring bending at the waist, kneeling or crouching.
• Must be able to adhere to long periods of standing, walking or sitting.
• Ability to hear, understand and distinguish speech and/or other sounds to operate phones or other office equipment safely.
• With natural or corrected vision, able to see and focus for close, distance, peripheral vision with normal depth perception.
• Ability to express or exchange ideas by means of the spoken word to impart oral information to others.
• Ability to enter text or data into a computer by means of a traditional keyboard or 10‑key numeric keypad.
• Must be able to use arms and hands to reach overhead, signal, grab, hold, lift, turn, push and pull objects and tools.

Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.