Administrative Assistant

Resource-Bank; Covington (LA); On-site; USD 35,000 - 55,000; Full time

Job summary

Resource Bank in Covington, LA seeks an Administrative Assistant to support the CEO's Executive Department, coordinating Vendor Management Program activities, and handling clerical tasks. Occasional travel is required.

Responsibilities include setting up vendor profiles in Venminder, preparing board reports, maintaining confidentiality, and assisting with shareholder communications and meetings.

Qualifications

• Bachelor's degree preferred with 2+ years of administrative experience.
• Proficiency in Microsoft Office Suite.
• Administrative support and vendor management exposure.

Responsibilities

• Assist with the day-to-day operations of the Vendor Management Program.
• Set up a vendor profile in the Venminder system and assist with document collection.
• Prepare various Board and Management reports.
• Maintain extreme confidentiality in all work-related matters.
• Perform general office duties such as filing, scanning and routine correspondence.
• Coordinate bank meetings and shareholder communications and meetings.

Skills

Active Listening

Speaking

Reading Comprehension

Time Management

Active Learning

Service Orientation

Communication

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

Position Summary:

Thisposition reports to the Executive Assistant of the CEO and providesadministrative support to the Executive Department. Responsibilities include assisting with thecoordination of all aspects of the Vendor Management Program. Responsibilities include classifying, recording,and obtaining information. Performing any combination of routine clerical dutiesin the organization. This position is responsible for duties too varied anddiverse to be classified in any specific office clerical occupation.Assignments may include a combination of answering telephones, bookkeeping,typing or word processing, office machine operation, and filing. Frequent useof personal vehicle is required.

Essential Functions:

• Assist with the day-to-dayoperations of the Vendor Management Program. This includes setting up a vendorprofile in the Venminder system, assisting the product managers andoversight task owners in document collection, oversight task and reviewcompletion.
• Assist in ordering necessaryanalysis reports for oversight task completion.
• Maintain the vendor review scheduleand document the progression of the review.
• Prepare various Board and Managementreports.
• Must maintain extremeconfidentiality in all work-related matters.
• Perform general office duties suchas filing, scanning and handling routine correspondence for ExecutiveAssistant.
• Perform secondary reviews to verifythe accuracy of stock transactions, shareholder information and annualmeeting voting.
• Provide administrative support forshareholder meetings and routine shareholder correspondence, such asmailing stock certificates, dividend checks and annual meeting notices.
• Assist in the annual shareholdermeeting with the planning and execution of the event with multipledepartments.
• Responsible for setting up/puttingaway computers for meetings.
• Coordinate bank meetings that includebank provided lunches associated with the meetings. Includes ordering anddelivery to appropriate locations.Scheduling and coordinating off sight meeting locations.
• Perform quarterly follow up ondividend checks or more often as needed.
• Maintain and gather various reportson a daily, weekly, monthly, quarterly and annual basis as directed.

• Operate office equipment such as faxmachines, copiers, and phone systems, and use computers for spreadsheet,word processing, database management, and other applications.
• Make copies of correspondence andother printed material.
• Answer telephones and giveinformation to callers, take messages, or transfer calls to appropriateindividuals.
• General knowledge of Word andExcel.

• All other duties assigned.

Skills:

• Active Listening - Givingfull attention to what other people are saying, taking time to understandthe points being made, asking questions as appropriate, and notinterrupting at inappropriate times.
• Speaking - Talking to othersto convey information effectively.
• Reading Comprehension -Understanding written sentences and paragraphs in work related documents.
• Time Management - Managingone's own time.
• Active Learning -Understanding the implications of new information for both current andfuture problem-solving and decision-making.
• Service Orientation -Actively looking for ways to help people.
• Communication - Excellent verbal and written communication skills.

Attributes:

• Written Comprehension - Theability to read and understand information and ideas presented in writing.
• Information Ordering - Theability to arrange things or actions in a certain order or patternaccording to a specific rule or set of rules (e.g., patterns of numbers,letters, words, pictures, mathematical operations).
• Category Flexibility - Theability to generate or use different sets of rules for combining orgrouping things in different ways.
• Near Vision - The ability tosee details at close range (within a few feet of the observer).
• Oral Comprehension - Theability to listen to and understand information and ideas presentedthrough spoken words and sentences.
• Perceptual Speed - Theability to quickly and accurately compare similarities and differencesamong sets of letters, numbers, objects, pictures, or patterns. The thingsto be compared may be presented at the same time or one after the other.This ability also includes comparing a presented object with a rememberedobject.
• Information and ideas presented through spoken words and sentences.

Working Conditions:

The work for this position isconducted in an Executive office of our bank and there is a requirement fortravel locally.

Experience and Education:

Bachelor Degree Preferred with over2 years of administrative experience. Proficiency in Microsoft Office Suite andother job related specialized computer software is preferred.

Resource Bank strives to be the employer of choice - EEO\Minority\Female\Vets\Disabled