Executive Assistant

Ensis Corp; California; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive benefits

Most medical plans paid for employees

Paid vacation and holidays

Job summary

Ensis Corp seeks an Executive Assistant or Senior Administrative Assistant to support two Partners and the Design Studio leadership in a fast-paced, fully onsite role in Central Orange County.

The ideal candidate has 5+ years of progressive administrative experience, exceptional organization, and strong MS Office proficiency. You will manage calendars, prepare documents, coordinate contracts and invoices, and support communications and cross-team initiatives.

Qualifications

• 5+ years of progressive administrative, executive support, or project coordination experience.
• Experience supporting senior executives or leadership teams preferred.
• Exceptional organization, attention to detail, judgment, and follow-through.
• Excellent written and verbal communication skills; proficiency in Microsoft Office 365.
• Experience coordinating documents, deadlines, approvals, and administrative workflows.
• Professionalism, discretion, initiative, and independent problem-solving ability.

Responsibilities

• Support two Partners and studio leadership with calendars, meetings, travel, and communications.
• Prepare meeting agendas, presentations, reports, and correspondence; track follow-up actions.
• Track deadlines, commitments, approvals, signatures, and outstanding deliverables.
• Coordinate contracts, proposals, project documents, and additional service authorizations.
• Assist with invoices, expense reports, approval packages, and financial records.
• Maintain organized files, spreadsheets, tracking logs, and administrative databases.
• Support business development activities, presentations, studio events, and cross-team coordination.

Skills

Executive support

Project coordination

Organization

Communication

Problem solving

Tools

Microsoft Office 365

Job description

Our client, a nationally recognized AEC firm based in Orange County, is seeking an Executive Assistant or Senior Administrative Assistant to support two Partners and their Design Studio leadership team. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and provides outstanding executive and operational support.

NOTE

• Fully onsite in Central Orange County - hybrid or remote not available
• 5+ years of progressive administrative, executive support, or project coordination experience, with demonstrated ability to manage multiple priorities and support senior leadership
• Visa sponsorship is not available

WHY JOIN OUR CLIENT'S TEAM

• Large, award-winning firm with nationally recognized projects and a collaborative, creative culture
• Competitive compensation and excellent benefits; most medical plans fully paid for employees
• Paid vacation, holidays, sick time, and ongoing professional development support
• Retirement plan, HSA, and FSA options

KEY RESPONSIBILITIES

• Support two Partners and studio leadership with calendars, meetings, travel, and communications
• Prepare meeting agendas, presentations, reports, and correspondence; track follow-up actions
• Track deadlines, commitments, approvals, signatures, and outstanding deliverables
• Coordinate contracts, proposals, project documents, and additional service authorizations
• Assist with invoices, expense reports, approval packages, and financial records
• Maintain organized files, spreadsheets, tracking logs, and administrative databases
• Support business development activities, presentations, studio events, and cross-team coordination

WHAT YOU BRING

• 5+ years of progressive administrative, executive support, or project coordination experience, with demonstrated ability to manage multiple priorities and support senior leadership
• Experience supporting senior executives or leadership teams strongly preferred
• Exceptional organization, attention to detail, judgment, and follow-through
• Excellent written and verbal communication skills and Microsoft Office / Microsoft 365 proficiency
• Experience coordinating documents, deadlines, approvals, and administrative workflows
• Professionalism, discretion, initiative, and independent problem-solving ability

Compensation Range: $75,000-$85,000 annually