Administrative Assistant

Aperture LLC; Costa Mesa (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with company contributions

Paid holidays & PTO

Job summary

Aperture LLC in Costa Mesa, CA is seeking an experienced administrative professional to perform a variety of general clerical and administrative support duties under supervision. The role supports multiple departments, coordinates office operations, prepares documents, and assists with meetings and travel arrangements.

Ideal candidates will have a high school diploma or equivalent, 5+ years of administrative experience, excellent verbal and written communication, and solid MS Office skills.

Qualifications

• High School Diploma or equivalent.
• 5+ years of prior office/administrative experience preferred.
• Excellent verbal and written communication skills.
• Intermediate MS Office and typing skills.

Responsibilities

• Order and maintain office and general workplace supplies.
• Coordinate with building management and outside vendors regarding office services.
• Monitor office conditions and identify maintenance or operational needs.
• Prepare correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and physical files and ensure records are organized and accessible.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Support onboarding and offboarding activities, including workspace preparation and equipment coordination.
• Assist Accounting with invoices, PO, expense documentation, and vendor records.
• Provide administrative support to Human Resources and other departments.
• Maintain contact lists, directories, calendars, and other administrative resources.
• Coordinate company meetings, lunches, celebrations, and employee events.
• Assist experts in scheduling calls and meetings.
• Maintain confidentiality of sensitive information.

Skills

Communication

Problem solving

Team player

Multi-tasking

Education

High School Diploma or equivalent

Tools

MS Office

Job description

About Aperture

Aperture brings together leading forensic specialists and technical consultants who clarify complex events, strengthen business decisions, and deliver answers grounded in science and extensive industry experience.

About Aperture

Aperture brings together leading forensic specialists and technical consultants who clarify complex events, strengthen business decisions, and deliver answers grounded in science and extensive industry experience.

Description

Under supervision, performs a variety of general clerical and administrative support duties.

Responsibilities

• Order and maintain office and general workplace supplies.
• Coordinate with building management and outside vendors regarding office maintenance, repairs, security, cleaning, and other services.
• Monitor office conditions and proactively identify maintenance, supply, or operational needs.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents as needed.
• Maintain electronic and physical files and ensure records are organized and accessible.
• Assist with scheduling meetings, appointments, and travel arrangements when requested.
• Support employee onboarding and offboarding activities, including workspace preparation, equipment coordination, access requests, and other administrative needs.
• Assist Accounting with invoices, purchase orders, expense documentation, and vendor records as needed.
• Provide administrative support to Human Resources and other departments when requested.
• Maintain office contact lists, directories, calendars, and other administrative resources.
• Coordinate company meetings, lunches, celebrations, and employee events.
• Assist experts in the office with scheduling of calls, meetings, etc.
• Maintain confidentiality when handling employee, client, financial, and company information.

Qualifications

• High School Diploma or equivalent
• Excellent verbal and written communication skills
• 5+ years of prior office/administrative experience preferred
• Intermediate MS Office and typing skills
• Can problem solve and demonstrate initiative
• Able to switch tasks quickly as work priority demands
• Ability to work as part of a team, with multiple managers

Physical Requirements

• The ability to sit at a desk up to 80% of the time
• The ability to stand and walk up to 20% of the time
• The ability to be confined in a small area, such as a cubicle
• The ability to operate phones and computers
• The ability to work in front of a computer for most of the day

Work Environment

The functions of this role are conducted in an office environment.

Benefits

We strive to offer an environment that provides our employees with the right balance between work and family. We offer a comprehensive benefits package including:

• Fun, energetic, casual office
• Medical, dental, vision, and life insurance
• 401K with company discretionary contributions
• Paid holidays, Paid time off, and floating holiday time

AAP/EEO Statement

Aperture is committed to a firm policy in favor of equal employment opportunity and will abide by all applicable state and federal regulations by not discriminating against any applicant or employee on the basis of race, religion, color, creed, sex, age, national origin, citizenship status, marital status, sexual orientation, gender identity and expression, disability, genetic information, or veteran status.

Our commitment to equal employment opportunities shall include employment, upgrading, promotion, demotion, transfer, leaves or other absences from work, layoffs, compensation and benefits, selection for training or other education, professional opportunities and conflict resolution.

It is also the policy of Aperture to take affirmative action to employ and to advance in employment, all persons regardless of their status as woman, minority or individuals with disabilities or protected veterans, and to base all employment decisions only on valid job requirements. Aperture is committed to adhering to its obligations to reasonably accommodate both employees and applicants under the Americans with Disabilities Act.