Client Service Assistant

Meketa Investment Group; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Meketa Investment Group in Portland, OR is seeking a Client Service Assistant to provide essential administrative support to the investment staff. The role involves word processing, report production, and maintaining company files, calendars, and contacts.

The assistant reports to the Administrative Manager and supports multiple departments as needed. The position requires strong organizational skills, excellent attention to detail, and at least two years of corporate administrative experience.

Qualifications

• Proficient in Microsoft Office, especially Word and PowerPoint.
• Strong organizational skills.
• Professional telephone manner.
• Detail-oriented and accurate under deadlines.
• Able to support multiple departments.

Responsibilities

• Provide administrative support to investment, operations, and systems staffs.
• Maintain contacts and calendars within the company’s contact databases and reports.
• Prepare client-ready reports and correspondence, including editing, printing, binding, and distributing client quarterly reviews.
• Coordinate and maintain company files.

Skills

Microsoft Office

Organization

Telephone etiquette

Attention to detail

Time management

Interdepartmental collaboration

Administrative experience

Report production

Calendar management

Meeting coordination

Receptionist backup

Job description

Client Service Assistant

Location: Portland, OR

Job Id: 612

# of Openings: 1

The Client Service Assistant is primarily responsible for providing administrative support to the investment staff, including word‑processing, report production, and coordinating and maintaining company files. The client‑service assistant also maintains contacts and calendars within the company’s contact databases and reports to the Administrative Manager.

Required Skills:

• Proven knowledge and facility with Microsoft Office software, especially Word and PowerPoint
• Strong organizational skills
• Professional telephone manner
• Excellent attention to detail
• Ability to work accurately in a detailed and time‑sensitive environment
• Work well with employees from other company departments
• Ability to learn and understand the different facets of our business
• Minimum of two years of administrative experience in a corporate setting
• Prepare client‑ready reports and correspondence, including editing, printing, binding, and distributing client quarterly reviews
• Provide administrative support to investment, operations, and systems staffs as needed
• Facilitate team communications to ensure timely reporting for clients
• Ensure timely reporting for clients by managing reporting deadlines for the client team
• Provide support for one or more assigned committees, which includes scheduling and attending meetings, formatting and distributing agendas and meeting materials, taking and distributing minutes, and recording votes
• Maximize company productivity through proficient use of appropriate software applications
• Work with other members of the administrative staff to establish and communicate broadly uniform administrative procedures and practices
• Provide backup for the receptionist, including answering and screening incoming calls, greeting visitors, mail and fax distribution, and the preparation of facilities for in‑house meetings
• Fulfill any and all other duties deemed necessary by management

Measures of Success:

• Accuracy and timeliness of client report production and correspondence
• Degree of professionalism in telephone communications with clients and others
• Responsiveness to requests for administrative support, including requests for word processing and report production assistance
• Improvements in quality and efficiency of work product
• Levels of satisfaction of company employees, clients, and guests as end‑users of the Client Service Assistant’s Service

All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, ancestry, gender identity, genetic information, age, sexual orientation, pregnancy, medical condition, disability, marital status, veteran or military status, relationship or association with a protected veteran, or any other characteristic protected by federal, state, or local law.