Administrative Assistant

RPA K12; Coral Gables (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

RPA in Coral Gables, FL is seeking an Administrative Assistant to join our on-site team. You will provide high-level administrative support to senior leaders, manage calendars, schedule meetings, coordinate travel, and prepare reports.

Daily tasks include handling phone calls and emails, maintaining records, assisting with presentation materials, and coordinating internal and external meetings. The role requires professionalism, attention to detail, and the ability to juggle multiple priorities

Qualifications

• Experience providing high-level administrative support.
• Ability to manage calendars, schedule meetings, and coordinate travel.
• Excellent written and verbal communication skills.

Responsibilities

• Handle phone calls and emails for senior leaders.
• Maintain records and files; prepare correspondence and reports.
• Assist with presentation materials and reporting packages.
• Coordinate internal and external meetings and travel logistics.
• Support office operations, track deadlines, and follow up on action items.

Skills

Calendar management

Travel coordination

Communication skills

Documentation

Office software

Education

Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

RPA is a nationally recognized education, governmental, and business consulting firm that provides strategic counsel to corporations across the United States. Based in Coral Gables, Florida, RPA has a long-standing reputation for its community engagement with philanthropic organizations, as well as professional state and national associations. RPA offers insights into policy, procurement, and operations to support successful partnerships and build effective relationships with key stakeholders. RPA is a progressive and forward-thinking company that is focused on serving clients, partners, and its community. We value professionalism, integrity, and results‑driven solutions for our clients and team members. Working at RPA offers exposure to both corporate and public education landscapes.

Role Description

The Administrative Assistant position is a full‑time, on‑site role based in Coral Gables, FL. This position will support the day‑to‑day operations by providing high‑level administrative support to senior leaders, including managing calendars, scheduling meetings and appointments, coordinating travel and logistics, and preparing correspondence and reports. Daily responsibilities include handling phone calls and emails, maintaining records and files, assisting with presentation materials, and coordinating internal and external meetings. The Administrative Assistant will also support office operations by managing clerical tasks, tracking deadlines, and ensuring timely follow‑up on action items. This role requires consistent professionalism, attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

Qualifications

• Strong Administrative Assistance and Clerical skills to manage calendars, meetings, travel itinerary coordination, and document preparation, and maintain efficiency.
• Demonstrated Phone Etiquette and Communication skills, with the ability to interact professionally with internal and external stakeholders.
• Excellent written and verbal communication skills; exceptional writing and editing abilities are highly preferred.
• Solid Clerical Skills, including data entry, record keeping, filing, and basic document formatting.
• Proficiency with office productivity software (e.g., Microsoft Office Suite and scheduling tools) and comfort learning new systems.
• Excellent organizational skills, attention to detail, and ability to manage and prioritize multiple tasks, manage competing deadlines, and maintain attention to detail in a fast‑paced environment.
• Strong critical thinking and analytical skills, with the ability to evaluate information, solve problems, and make sound decisions.
• Self‑motivated and capable of working independently while exercising sound judgment and taking initiative with minimal supervision.
• Discretion in handling confidential information and a high level of professionalism.
• Prior experience in a related support role is a must for this position.
• Bachelor’s degree in related field is a plus.