Administrative Assistant

Alcohol, Drug & Mental Health Board Franklin Cty; Columbus (OH); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Life insurance

11 paid holidays

OPERS pension contribution

Wellness benefits

Job summary

ADAMH Board of Franklin County is seeking an Administrative Assistant to provide administrative, secretarial and varied support to the Human Resources and Marketing and Communications teams.

You will handle front desk coverage, mail, meeting logistics, filing, and vendor coordination, contributing to efficient operations and a welcoming, professional environment for staff and visitors.

Qualifications

• Two years of administrative support experience.
• Proficient in MS Office suite including Excel, Word, Outlook, and SharePoint.
• Strong organizational and communication skills.

Responsibilities

• Provide primary administrative support to assigned department and collaborate with cross-functional teams.
• Greet visitors, answer calls, transfer information and handle mail.
• Prepare documents, provide copies, and assemble materials for mailing.
• Coordinate meeting requests, scheduling and calendar management.
• Process vendor invoices and maintain budget records for the team.
• Track office supplies and procure as needed with proper approvals.
• Create and maintain filing systems and records retention schedules.
• Record meeting minutes and support executive presentations.

Skills

MS Office proficiency

Communication skills

Organizational skills

Teamwork

Customer service orientation

Education

High school diploma or GED

Tools

Excel

Word

Outlook

SharePoint

Job description

Where Better Begins.

The ADAMH Board of Franklin County provides a pathway to recovery for Franklin County residents needing resources for addiction and mental health. We need you to join our team and help support the work that brings Help, Healing, Health and Hope to our community!

ADAMH is seeking a new Administrative Assistant! In this role, you will provide administrative, secretarial and varied support for the Human Resources and Marketing and Communicationsdepartments and staff.

What we offer:

• Robust health benefits for all full-time employees, including comprehensive behavioral health support and coverage.
• Life insurance coverage for all full-time employees.
• Guaranteed 11 paid holidays every year.
• 19% employer contribution to your OPERS pension plan.
• Generous wellness benefits and incentives for employees/spouses enrolled in healthcare plans.
• See more information on our competitive benefits programs at: https://bewell.franklincountyohio.gov/

What you’ll do:

• Provide primary administrative support to assigned department and works collaboratively with cross functional team members to achieve individual, team and organizational goals.
• Provide front desk support coverage for breaks, lunches, and as needed.
• Answer all incoming phone calls promptly; provides and records accurate information and transfers information in a timely manner; greet and direct visitors, vendors and others as they enter the building, in a friendly and professional manner; prepare mailing labels and assemble materials for mailing.
• Collect, sort, and scan or distribute incoming mail and interoffice correspondence. Prepare documents and correspondence; produce copies from standard or confidential hand-written or oral instruction.
• Solicit and reviews team meeting requests, prioritize appointments, and coordinate scheduling with internal and external parties.
• As required, oversee and processes vendor invoices and maintain accurate records of assigned team’s budget.
• Track ongoing inventories; order office supplies; obtain proper approvals and submits order requests for purchase; follow up to ensure supplies are received.
• As required, create, develop, organize, compile and maintain up-to-date databases.
• Provide technical assistance to staff on software applications and remain up-to-date on existing software and knowledgeable of changes in software applications.
• Reserve meeting rooms; plan, schedule, and coordinate registration and physical layout of meeting sites.
• Develop presentations for assigned team.
• Create, organize and maintain an alpha filing system; accurately file a variety of documents for easy access and retrieval and ensures compliance with records retention schedule; may serve as a team records manager.
• Record and produce concise meeting minutes; provide meeting prep support (e.g. editing and printing talking points, meeting materials).
• Develop presentations for assigned executive and team.
• Serve as the backup to office management and support services team.
• Other duties as assigned.

What we’re looking for:

• Education: High school diploma or GED.
• Experience: Two (2) years’ work experience in administrative support or related field.
• Skills: Strong Excel, Word, and Outlook and SharePoint skills in MS Office.
• Strong organization, planning, time management, and prioritization skills.
• Able to work effectively with diverse populations.
• Able to represent the board in a professional manner.
• Able to operate effectively as a team member to achieve overall objectives.
• Able to prioritize and handle multiple tasks while meeting deadlines.
• Strong business acumen and communication skills.
• Good problem-solving and negotiation skills
• Able to anticipate and take initiative.
• Able to work effectively in a team environment and with a wide variety of culturally diverse clients, staff, and public.