Administrative Assistant

CU Colorado Springs; Colorado Springs (CO); On-site; USD 20,000 - 26,000; Part time

Benefits offered by this job

Vacation days: 22 days

Sick days: 10 days

Paid parental leave

13 holidays

Bereavement leave

Jury duty leave

FAMLI Leave

Health insurance

Retirement benefits

Tuition waiver: 12 waived credits

Wellness programs

Job summary

University of Colorado Colorado Springs (UCCS) seeks a Front Office Administrative Assistant to manage front desk operations at the Wellness Center. Responsibilities include greeting patients, answering calls, scheduling appointments, and processing payments, with EMR entry and immunization record support.

The role emphasizes accurate data entry, patient service, and collaboration with campus departments. Part-time, on-site, with strong commitment to service in a busy medical office setting.

Qualifications

• 1 year of experience in a medical, counseling, or school setting; substitution allowed with approved program internship hours.
• EMR experience preferred.
• Experience in medical or counseling offices and college settings is preferred.
• Proficiency with Microsoft Office Suite (Teams, Word, Excel) preferred.
• Experience with student information systems is preferred.

Responsibilities

• Greet and check in/out patients/clients at the front desk.
• Answer phones and schedule appointments.
• Collect payments and issue walkout receipts.
• Enter immunization records into the student information system and assist with tracking requirements.
• Maintain files and purge inactive charts; scan records into EMR.

Skills

Medical office experience

Microsoft Office

EMR familiarity

Student information systems

Education

Medical Administrative Assistant certificate or equivalent

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Microsoft Word

Microsoft Excel

Job description

Front Office Administrative Assistant

Wellness Center

Elevate Your Career at UCCS: Innovate, Inspire, and Impact in the Rockies!

Who We Are

University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself on academic excellence, research, and community engagement and is actively seeking a PART TIME Front Office Administrative Assistant to join our team! UCCS is committed to academic excellence, professional development, and fostering an environment that supports innovation and student success.

At the base of the Rocky Mountains, Colorado Springs is captivated by its stunning landscapes, making it a paradise for nature lovers. This city is more than its scenery-a mosaic of history, arts, and a vibrant tech scene. We invite you to join a community that cherishes outdoor adventure as much as forward-thinking growth, an exceptional setting for both career and lifestyle.

Salary Range

$20,446.44 - $26,382.50 annually. Compensation will be commensurate upon experience and qualifications. This position is expected to work 20 hours a week. This position is Non-Exempt from the Fair Labor Standards Act (FLSA) overtime provisions.

Work Location: On-Site

Benefits at a Glance

• Generous Time Off: Enjoy 22 vacation days, 10 sick days, paid parental leave, 13 recognized holidays, and provisions for bereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage: Our comprehensive medical plans cover preventative care at no cost, including a yearly mental health visit. Plus, benefit from affordable dental, vision plans, and competitive prescription drug prices.
• Financial & Retirement Benefits: Take advantage of our health savings, flexible spending accounts, and life and disability insurance. Plan for your future with our retirement options.
• Further Your Education: Avail twelve (12) waived credits per academic year for courses at any CU campus. We invest in your educational and professional growth.
• Wellness & More: From wellness programs aimed at achieving your best self to various additional benefits through CU Advantage, we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get the complete picture!

Essential Functions

• Covering the front desk, which includes:
  • Greeting and checking in and outpatients/clients
  • Answering phone calls
  • Scheduling appointments
  • Answering questions and directing people to the proper resources.
• Collecting patient/client payments, preparing tickets in Electronic Medical Record and providing walkout receipts to patients/clients.
• Collecting and entering student immunization records into student information system and assisting with immunization tracking requirements.
• File maintenance and purging of inactive charts, including scanning into Electronic Medical Record system.
• Other duties as assigned.

Tentative Search Timeline

• Priority will be given to applications submitted by: August 29, 2026.
• Potential interview dates: September 8, 2026 - September 18, 2026.
• Potential start date: October 1, 2026.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does not discriminate based on sex in our employment or compensation practices.

Qualifications

• Must have One (1) year of experience working in a medical office, counseling office or as school setting(Substitution: Completion of Medical Administrative Assistant or similar program that includes internship hours from an accredited college, university or non-correspondence trade school, may substitute for experience.)
• Experience working with Electronic Medical Record is preferred.
• Experience working in a medical or counseling office setting is preferred.
• Experience working in a college setting is preferred.
• Experience working as a medical assistant in a clinical setting is preferred.
• Intermediate skills to be able to use Microsoft Office Suite (Teams, Words, Excel)is preferred.
• Experience with student information systems is preferred.

University of Colorado Colorado Springs has implemented a misconduct history check program with respect to final candidates for specific appointments. The misconduct history check program is intended to allow UCCS to collect and review information about a candidate's conduct at their previous institutions, specifically conduct related to sexual misconduct, harassment, and/or discrimination - before making hiring decisions. All final candidates to these appointments are required to complete an Authorization to Release Information and provide contact information for their previous institutions.