Administrative Assistant

University of Colorado System; Colorado Springs (CO); On-site; USD 20,000 - 26,000; Part time

Job summary

University of Colorado Colorado Springs (UCCS) Wellness Center is seeking a Part-time Front Office Administrative Assistant to handle front desk duties, scheduling, and patient support. The position is on-site and involves patient interactions, payments processing, and data entry tasks in the EMR system.

Ideal candidates will have at least one year of medical office experience, EMR familiarity, and solid Microsoft Office skills.

Qualifications

• One year of experience in a medical office, counseling office or school setting.
• Experience with Electronic Medical Records (EMR) is preferred.
• Experience in medical, counseling, or college settings is preferred.
• Experience as a medical assistant in a clinical setting is preferred.
• Intermediate skills with Microsoft Office Suite (Teams, Word, Excel) are preferred.
• Experience with student information systems is preferred.

Responsibilities

• Greeting and checking in and outpatients/clients.
• Answering phone calls and scheduling appointments.
• Answering questions and directing people to the proper resources.
• Collecting patient/client payments and preparing tickets in EMR with walkout receipts.
• Collecting and entering student immunization records in student information systems and assisting with tracking requirements.
• File maintenance and purging of inactive charts, including scanning into EMR.

Skills

Medical office experience

EMR experience

Microsoft Office Suite

College setting experience

Education

Medical Administrative Assistant program

Tools

Student information systems

Job description

Front Office Administrative Assistant

Wellness Center

Elevate Your Career at UCCS: Innovate, Inspire, and Impact inthe Rockies!

Who We Are

The University of Colorado Colorado Springs (UCCS) is a premier educational institution that prides itself onacademic excellence, research, and community engagement and isactively seeking a PART TIME Front Office AdministrativeAssistant to join our team! UCCS is committed to academicexcellence, professional development, and fostering an environmentthat supports innovation and student success.

At the base of the Rocky Mountains, Colorado Springs is captivated by itsstunning landscapes, making it a paradise for nature lovers. Thiscity is more than its scenery, a mosaic of history, arts, and avibrant tech scene. We invite you to join a community thatcherishes outdoor adventure as much as forward-thinking growth, anexceptional setting for both career and lifestyle.

Salary Range

Salary Range : $20,446.44 - $26,382.50 annually .Compensation will be commensurate upon experience andqualifications. This position is expected to work 20 hours a week.This position is Non-Exempt from the Fair Labor Standards Act(FLSA) overtime provisions.

Work Location

On-Site

Benefits at a Glance

• Generous Time Off : Enjoy 22 vacation days, 10 sick days, paidparental leave, 13 recognized holidays, and provisions forbereavement, jury duty, and FAMLI Leave.
• Robust Health Coverage : Our comprehensive medical plans coverpreventative care at no cost, including a yearly mental healthvisit. Plus, benefit from affordable dental, vision plans, andcompetitive prescription drug prices.
• Financial & Retirement Benefits : Take advantage of ourhealth savings, flexible spending accounts, and life and disabilityinsurance. Plan for your future with our retirement options.
• Further Your Education : Avail twelve (12) waived credits peracademic year for courses at any CU campus. We invest in youreducational and professional growth.
• Wellness & More : From wellness programs aimed at achievingyour best self to various additional benefits through CU Advantage,we prioritize well-being and holistic development.
• Want to know your total compensation? Use our calculator to get thecomplete picture!

Essential Functions

• Covering the front desk, which includes:
  • Greeting and checking in and outpatients/clients
  • Answering phone calls
  • Scheduling appointments
  • Answering questions and directing people to the properresources.
• Collecting patient/client payments, preparing tickets inElectronic Medical Record and providing walkout receipts topatients/clients.
• Collecting and entering student immunization records intostudent information system and assisting with immunization trackingrequirements.
• File maintenance and purging of inactive charts, includingscanning into Electronic Medical Record system.
• Other duties as assigned.

Tentative Search Timeline

• Priority will be given to applications submitted by: August29, 2026 .
• Potential interview dates: September 8, 2026 - September 18, 2026 .
• Potential start date: October 1, 2026 .

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

In accordance with the Equal Pay for Equal Work Act, UCCS does notdiscriminate based on sex in our employment or compensationpractices.

Qualifications

• Must have One (1) year of experience working in a medicaloffice, counseling office or as school setting(Substitution:Completion of Medical Administrative Assistant or similar programthat includes internship hours from an accredited college,university or non-correspondence trade school, may substitute forexperience.)
• Experience working with Electronic Medical Record ispreferred.
• Experience working in a medical or counseling office setting ispreferred.
• Experience working in a college setting is preferred.
• Experience working as a medical assistant in a clinical settingis preferred.
• Intermediate skills to be able to use Microsoft Office Suite(Teams, Words, Excel)is preferred.
• Experience with student information systems is preferred.

The University of Colorado Colorado Springs has implemented a misconduct history check program with respect to final candidates for specific appointments. The misconduct history check program is intended to allow UCCS to collect and review information about a candidate's conduct at their previous institutions, specifically conduct related to sexual misconduct, harassment, and/or discrimination – before making hiring decisions. All final candidates to these appointments are required to complete an Authorization to Release Information and provide contact information for their previous institutions.