Administrative Assistant

Audacity Social Work Consultants; Coatesville (Chester County); On-site; USD 38,000 - 48,000; Full time

Job summary

Audacity Social Work Consultants seeks an Administrative Assistant to join our on-site team in Coatesville, PA. You will manage calls, greet visitors, organize calendars, and prepare documents to support clinicians and staff.

The role requires strong organizational skills, a high level of discretion, and the ability to handle confidential information. Proficiency with Microsoft Office and data entry is essential for the daily workflow.

Qualifications

• Strong administrative and clerical skills to run daily office operations.
• Experience supporting executives with scheduling and correspondence is preferred.
• Excellent communication and phone etiquette when interacting with clients and partners.

Responsibilities

• Handle phone calls, greet visitors, and manage inquiries.
• Schedule appointments and maintain team calendars.
• Prepare documents and reports; coordinate meetings and travel as needed.
• Maintain client files and records with accuracy and discretion.
• Support office operations: supplies, file organization, and data entry.

Skills

Administrative Skills

Executive Support

Communication

Data Entry

Education

High school diploma

Tools

Microsoft Office

Job description

Company Description

Audacity Social Work Consultants focuses on providing preventive, high-quality care before protective services, hospitalization, or critical care management become necessary. The organization supports individuals, groups, and communities in strengthening their social functioning through coaching, therapy, psychoeducation, and consultation. It partners with local colleges and universities to offer robust internships and practicums for emerging social workers and therapists. Audacity Social Work Consultants welcomes diverse referral sources and is uniquely positioned to serve self-referred clients and students seeking support and professional development.

Role Description

The Administrative Assistant is a full-time, on-site role based in Coatesville, PA. This position provides daily administrative and clerical support, including managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars for team members. The role includes organizing client files, preparing documents and reports, handling data entry, and ensuring accurate record keeping in alignment with agency procedures. The Administrative Assistant will support executive and clinical staff with meeting coordination, correspondence, and basic office operations such as supplies management. The role also involves maintaining professional communication with clients, students, partner institutions, and other stakeholders to support smooth service delivery and learning experiences.

Qualifications

• Candidates should possess strong Administrative Assistance and Clerical Skills to manage daily office operations and documentation.
• Candidates should possess Executive Administrative Assistance experience to support scheduling, meeting coordination, and executive correspondence.
• Candidates should possess excellent Communication and Phone Etiquette skills to interact professionally with clients, students, and partners.
• Relevant experience in a social services, healthcare, or education setting is beneficial.
• Proficiency with office software (e.g., word processing, spreadsheets, scheduling tools) and basic data entry is preferred.
• Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion are required.
• High school diploma or equivalent is required; additional training or coursework in business, social work, or related fields is an asset.