Administrative Assistant

National Youth Advocate Program; Cleveland (OH); On-site; USD 55,104,000 - 59,237,000; Part time

Benefits offered by this job

22 days off

11 paid holidays

Student loan repayment assistance

Tuition assistance

Friday Summer hours

Mileage reimbursement

Work anniversary trips

Job summary

National Youth Advocate Program seeks an Administrative Assistant to support daily office operations and program administration in Cleveland, OH. The role emphasizes strong people skills, organization, and knowledge of agency procedures.

You will handle data entry, reporting, scheduling, and coordination of events, while supporting staff and ensuring smooth office functionality. The position is part-time with a standard Monday-Friday schedule and an hourly wage of $20.00.

Qualifications

• High School Diploma or GED required.
• Experience with office machines and computers.
• Basic bookkeeping skills.
• Proficiency with Microsoft Office including Excel and Word.
• Proficient with computers, smartphones, tablets, printers and copiers.

Responsibilities

• Arrange conferences, regional conferences, training sessions and workshops.
• Enter program information into computer systems and maintain databases.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office staff as required.
• Process expenses and maintain logs of agency bills and expenditures.

Skills

Customer service

Communication

Organizational skills

Problem solving

Teamwork

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Office

Excel

Word

Job description

Job Details: Job Location: OH - Cleveland - Cleveland, OH, Position Type: Part Time, Education Level: High School, Salary Range: Undisclosed, Job Shift: First, Job Category: Nonprofit - Social Services, Administrative Assistant

Full-time ; Monday-Friday

Compensation: $20.00/hour

Position Summary

The Administrative Assistant provides the opportunity to perform a variety of administrative tasks that promote efficiency in the daily operations of the office. Requires excellent people relations skills, knowledge of office systems, and sound knowledge of agency programs, procedures, and policies. The individual must be well-organized and able to interact effectively with agency staff and the general public.

Responsibilities

• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Coordinate newspaper advertisements for the program, advocates, and agency employees.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Provide any statistical data as required.
• Maintain adequate office supplies.
• Coordinate office equipment purchases, maintenance, and maintenance contracts.
• Provide notary public services for the agency.
• Provide general administrative support services for the assigned office.
• Provide testing and evaluations in the recruitment and selection process for vacant office specialist position

Minimum Qualifications

• High School Diploma or GED equivalent.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smart phones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs

Other Skills

• Capacity to be flexible and responsive to youth served, foster caregivers, system partners, and internal customers.
• Capacity to remain objective and professional in all areas of job function.
• Demonstrates tolerance and respect for the ideas and actions of others.
• Excellent customer service and communication skills.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Ability to work well both independently and as a team member.

Driving and Vehicle Requirements

• Valid driver’s license
• Reliable personal transportation
• Good driving record
• Minimum automobile insurance coverage of $100,00/$300,000 bodily injury liability

Working At NYAP

• 22 days off each year
• 11 paid holidays per year
• Student loan repayment assistance
• Tuition assistance
• Friday Summer hours
• Work anniversary trips
• Mileage reimbursement
• Peace Leave

Benefits listed are for eligible employees as outlined by our benefit policy.

Qualifications: An Equal Opportunity Employer, including disability/veterans

Who We Are

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve. We offer unique and personalized services for families and individuals in four areas: Prevention/Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification/Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth, and families.