Administrative Assistant

Talentify; City of Utica (NY); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

Paid vacation

Paid holidays

Sick leave

401(k) match

Disability insurance

Life insurance

EAP

Job summary

Helio Health in Utica, NY seeks an Administrative Assistant to provide general administrative support and excellent customer service for our internal and external customers. This full-time role operates within the Insights Residential and CCBHC Outpatient Programs.

Duties include answering and directing calls, ordering supplies, processing mail, filing for audits, and assisting other departments with projects as needed. Salary is $20.00–$22.00 per hour, with a Sign-On Incentive up to $1,500.

Qualifications

• Associate degree or Business Certificate preferred.
• Two years of administrative and/or clerical customer services experience highly preferred.
• Proficiency with Microsoft Office 365 software required.

Responsibilities

• Answering and directing phone calls to relevant staff members.
• Ordering supplies and taking stock of administrative office and program inventories.
• Process incoming mail and packages on a daily basis.
• Ensure proper filing of various documentation to enable efficient and accurate reporting for internal and external audits.
• Responsible for assisting other departments with projects/tasks as needed.

Skills

Customer service experience

Education

Associate degree/Business Certificate

Tools

Microsoft Office 365

Job description

Overview

Helio Health is on a mission to treat and promote recovery from the effects of substance use, mental health disorders, and other behavioral healthcare issues. To support the mission of Helio Health, the Administrative Assistant will provide general administrative support and excellent customer service to our internal and external customers. The Administrative Assistant will work on a Full-Time basis, out of our Insights Residental and CCBHC Outpatient Programs.

In addition to Helio Health’s comprehensive benefits package, this position is eligible for a Sign-On Incentive up to $1,500!

Pay: $20.00 - $22.00 per hour.

Responsibilities

• Answering and directing phone calls to relevant staff members.
• Ordering supplies and taking stock of administrative office and program inventories.
• Process incoming mail and packages on a daily basis.
• Ensure proper filing of various documentation to enable efficient and accurate reporting for internal and external audits.
• Responsible for assisting other departments with projects/tasks as needed.

Qualifications

• Associate degree/Business Certificate preferred.
• Two years of previous administrative and/or clerical related customer services experience highly preferred.
• Proficiency with Microsoft Office 365 software required.

Our Comprehensive Employee Benefits Package Includes:

• Health insurance including dental and vision for employees and families.
• Paid Vacation and Sick leave - No Waiting Period for accruals.
• Paid holidays, including a floating birthday holiday.
• 401(k) plan with up to 5% company match.
• Company paid short-term disability insurance.
• Company sponsored life insurance.
• Employee Assistance Program (EAP).

Helio Health provides equal opportunity to all employees and applicants for employment, without regard to race, creed, color, sex (including pregnancy, gender identity and sexual orientation), parental status, religion, national origin, citizenship, status as a victim of domestic violence, age, military or veteran status, handicap or disability, family medical history or predisposing genetic characteristics or carrier status, marital status, family status, political affiliation, felony conviction record, status as a victim of a crime, or status as an employee who has complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit, or any other categories, status or activity protected by federal, state or local law.

Salary and hourly compensation ranges are provided in accordance with NYS law and are based on Helio Health's good faith belief of what is accurate at the time of posting. Salary and hourly compensation offers are based on candidate's education level and experience relevant to the position and also take into account information provided by the hiring manager and program.