Administrative Assistant

Kapower; City of Syracuse (NY); On-site; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with company match

Paid Holidays

Flexible PTO

Tuition Reimbursement

Disability Insurance

Life Insurance

Parking & Transit Reimbursement

Pet Insurance

Job summary

K&A Power Group in Syracuse, NY is seeking a highly motivated Part-Time Administrative Assistant to support office leadership and the team on a variety of administrative tasks. You will handle calls, emails, scheduling, onboarding support, shipping/receiving, and daily office operations, with an emphasis on accuracy, confidentiality, and customer service.

Proficiency with Microsoft Office and strong communication skills are essential; the role offers a people-focused environment and growth

Qualifications

• 2+ years of administrative, office support, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities and maintain attention to detail.
• Ability to regularly lift, carry, and move boxes or office supplies weighing up to approximately 25 pounds, with or without reasonable accommodation.
• Comfortable performing both computer-based administrative work and hands-on office support.
• Experience supporting employee onboarding, shipping and receiving, or front-office operations is preferred.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Provide administrative support to office leadership and team members.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Coordinate meetings, conference room scheduling, and team events.
• Manage office supplies inventory and place orders as needed.
• Assist with document preparation, filing, data entry, and record maintenance.
• Coordinate incoming and outgoing mail, package and equipment deliveries.
• Support onboarding activities for new employees, including equipment preparation and in office orientation.
• Assist with expense reporting, invoice processing, and other basic administrative tasks.
• Help ensure a clean, organized, welcoming office environment.
• Perform other administrative duties and special projects as assigned.

Skills

Administrative experience

Organizational skills

Communication skills

Microsoft Office

Multitasking

Onboarding support

Confidentiality

Independent work

Customer service

Tools

Outlook

Word

Excel

Teams

Job description

At K&A, our employees are at the heart of everything we do, driving our success through their talent, dedication, and passion.

K&A Power Group – is a privately held engineering firm delivering worldclass technical expertise and engineering excellence to power utility and industrial clients across the United States, Asia, the Middle East, and Africa. We provide comprehensive consulting, engineering and design, program and project management, construction management, and EPC services, specializing in substation, transmission, distribution, and distributed energy resources.
We pride ourselves on attracting and developing top talent, building a culture of excellence, and building meaningful, long-term relationships with our employees, clients and communities, wherever they are in the world.

Powered By Innovation, Passion, And Purpose.

We are seeking a highly motivated and skilled Part-Time Administrative Assistant to join our team at K&A Power Group in Syracuse, New York. In this role, you will have the opportunity to work on exciting and challenging projects that make a real impact in the energy and utility sectors. You’ll be part of a dynamic, people-focused team where your expertise, ideas, and contributions will be valued and celebrated.

• Provide administrative support to office leadership and team members.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Coordinate meetings, conference room scheduling, and team events.
• Manage office supplies inventory and place orders as needed.
• Assist with document preparation, filing, data entry, and record maintenance.
• Coordinate incoming and outgoing mail, package and equipment deliveries.
• Support onboarding activities for new employees, including equipment preparation (boxing, labeling and shipping) and in office orientation.
• Assist with expense reporting, invoice processing, and other basic administrative tasks.
• Help ensure a clean, organized, and welcoming office environment.
• Perform other administrative duties and special projects as assigned.

What we’re looking for:

• 2+ years of administrative, office support, or customer service experience preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Ability to manage multiple priorities and maintain attention to detail.
• Ability to regularly lift, carry, and move boxes or office supplies weighing up to approximately 25 pounds, with or without reasonable accommodation.
• Comfortable performing both computer-based administrative work and hands-on office support.
• Experience supporting employee onboarding, shipping and receiving, or front-office operations is preferred.
• Professional demeanor and strong interpersonal skills.
• Ability to work independently and maintain confidentiality.

Pay Range $20—$25/hour

Why Join K&A?

People-First Culture: We put our people at the center of everything we do, creating an environment where your professional and personal growth is a top priority.

Innovation & Learning: We encourage continuous learning and invest in your development through training, mentorship, and hands-on experience.

Collaborative Team Environment: We believe in the power of collaboration and working together to achieve the best outcomes for our clients and employees.

Recognition & Growth: We’ve earned our reputation through uncompromising precision and a commitment to excellence. As an agile and fast-growing company, we offer plenty of opportunities for your career advancement and growth.

Competitive Compensation & Benefits: We offeracomprehensive benefits package for eligible classified employees, including but not limited to:

• Medical, Dental, and Vision Insurance
• FSA, HSA, and Dependent Care Spending Account
• 401K (Traditional and Roth with company match)
• Lifestyle Spending Account (LSA)
• Paid Parental Leave after 12 months of employment
• Paid Holidays and Flexible PTO
• Tuition Reimbursement
• Long-Term Disability, Short-Term Disability, and Life Insurance
• EAP (Employee Assistance Program)
• Parking and Transit Reimbursement
• Pet Insurance

The salary range for this role considers a wide range of factors that are considered in making compensation decisions, including but not limited to technical ability, experience and training, licenses and certifications, and other related skillsets. The disclosed range is an estimate and has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled.