Administrative Coordinator

Chesapeake Regional Healthcare; Chesapeake (VA); On-site; USD 34,000 - 46,000; Full time

Job summary

Chesapeake Regional Healthcare is seeking an Administrative Coordinator to support a service line with diversified clerical duties and staffing support. You will work with leadership to monitor staffing and ensure efficient operation across departments.

Responsibilities include preparing correspondence, reports, minutes, maintaining supply inventories, scheduling resources, and producing staffing dashboards.

Qualifications

• High School diploma or equivalent; MS Word proficiency.
• Command of MicroSoft Word applications; intermediate working knowledge of computer and correspondence skills.
• Preferred: Nursing Assistant, Home Aide or equivalent.
• Preferred: 1-year Administrative Coordinator/Assistance experience.
• BLS; must be current and obtained within 90 days of hire.

Responsibilities

• Manage administrative functions of assigned departments, including correspondence, reports, and minutes preparation.
• Maintain inventory of administrative supplies and coordinate orders based on departmental need.
• Participate in daily throughput meetings and schedule resources accordingly.
• Provide daily staffing report to Clinical Nurse Supervisor.
• Coordinate weekly staffing plan for optimal organizational efficiency.
• Resolve scheduling discrepancies with departments; escalate concerns to the Manager of the affected unit(s).
• Utilize workforce forecasting models and tools to identify future staffing requirements.
• Provide dashboard reports of identified challenges/opportunities, and resource/tools monthly and as requested.
• Perform activities required for the maintenance of time/attendance records.
• Serve as Administrator for platforms that support policy management.
• Assist new hires with use of the time clock and familiarization with payroll practices.
• Schedule times and locations of requested meetings.
• Work under general supervision with latitude for independent judgment.
• Maintain competency on new technology to enhance productivity.
• Consult with senior/collaborating peers on projects as needed.
• Attend required hospital-wide orientations, meetings, and educational events.
• Demonstrate a commitment to flexible work scheduling when necessary to ensure organizational efficiency.

Education

High School diploma or equivalent

Nursing Assistant, Home Aide or equivalent

Tools

Microsoft Word

Job description

Summary

Performs diversified administrative activities to support the assigned service line. Partners with leadership to monitor and support appropriate staffing for optimal organizational efficiency.

Essential Duties and Responsibilities

The duties and responsibilities described below represent the general tasks performed daily; task may be assigned according to service line:

• Responsible for administrative functions of assigned departments/service lines, including correspondence, reports, and minutes preparation.
• Maintain inventory of administrative supplies and partner with supporting departments to order/requisition based on departmental need.
• Participate in daily organizational throughput meeting and schedule resources accordingly.
• Provide daily staffing report to Clinical Nurse Supervisor.
• Coordinate weekly staffing plan for optimal organizational efficiency.
• Partner with departments to resolve scheduling discrepancies; escal... scheduling concerns to the Manager of the affected unit(s).
• Utilizes workforce forecasting models and tools to identify future staffing requirements.
• Provide dashboard report of identified challenges/opportunities, and resource/tools monthly and as requested.
• Perform activities required for the maintenance of time/attendance records.
• Serves as Administrator for platforms that support policy management.
• Assist new hires with use of the time clock and familiarization with payroll practices.
• Schedules times and location of requested meetings.
• Work under general supervision with latitude for independent judgment.
• Maintains competency on new technology to enhance productivity.
• Consults with senior/collaborating peers on projects as needed.
• Attend required hospital-wide orientations, meetings, and educational events.
• Demonstrate a commitment to flexible work scheduling when necessary to ensure organizational efficiency.

Supervisory Responsibilities

Reports to: Director
Supervises: None
Responsibilities: Not Applicable

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

Minimum Required Education

High School diploma or equivalent, command of MicroSoft Word applications, intermediate working knowledge of computer and correspondence skills.

Preferred Education

Nursing Assistant, Home Aide or equivalent.

Preferred Experience

1-year previous Administrative Coordinator/Assistance experience.

Certificates, Licenses, Registrations

• BLS; must be current and obtained within 90 days of hire.
• Must complete Hand with Care class or approved equivalent within 90 days.

Qualifications

Education

Required

High School

Licenses & Certifications

Required

Basic Life Saving

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.