Administrative Assistant

WISCONSIN EVANGELICAL LUTHERAN SYNOD; City of Pewaukee (WI); Sur place; USD 42 000 - 52 000; Plein temps

Résumé du poste

Wisconsin Evangelical Lutheran Synod (WELS) seeks an Administrative Assistant to provide editorial, logistical, and clerical support for the church cohort of CS. The role involves editing, formatting, scheduling workshops, and coordinating materials while maintaining confidential information with discretion.

Proficiency in Word, PowerPoint, Excel, and Outlook is required, along with strong organizational and interpersonal skills.

Qualifications

• Strong editing, proofreading, and formatting skills.
• Proficiency with Word, PowerPoint, Excel, and Outlook.
• Ability to organize competing assignments and meet deadlines.
• Excellent interpersonal skills and discretion with confidential information.

Responsabilités

• Edit, proofread, and format resources, reports, and presentations; ensure accuracy and consistency.
• Assist with workshops, consultations, programs, and meetings; help with scheduling and materials.
• Order supplies, print, copy, assemble packets, and manage inventory for workshops.
• Format and post resources to websites and channels; respond to routine inquiries.

Connaissances

Editing

Organizational skills

Communication

Confidentiality

Data entry

Team collaboration

Formation

Associate degree or equivalent

Outils

Word

PowerPoint

Excel

Outlook

Description du poste

SUMMARYProvides administrative, editorial, and logistical support for the church cohort of WELS Congregational Services (CS). Reports to the Congregational Services Operations Officer, who coordinates assignments and priorities across the cohort.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.Edits, proofreads and formats resources, reports, correspondence, and presentations; checks accuracy, clarity, and consistency before staff review.Assists with workshops, consultations, programs, and meetings, including scheduling, registration, participant communications, and preparation of materials.Orders supplies; prints, copies, collates, and assembles packets and mailings; packs and ships materials; maintains workshop supplies and inventory.Formats, schedules, and posts approved resources and devotions to designated websites and communication channels.Responds to routine inquiries, routes incoming mail and requests, and follows up with congregations, presenters, and participants.Maintains organized electronic and paper files, contact lists, and program records; enters data and prepares routine reports.Prepares invoices, reimbursement requests, and honorarium paperwork, and maintains supporting records according to established procedures.Works cooperatively with CS staff and communications and technology teams to meet deadlines; performs other duties assigned by the Operations Officer.These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job. Other duties may be assigned.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Strong editing, proofreading, and formatting skills; close attention to grammar, accuracy, and consistencyProficiency with Word, PowerPoint, Excel, and Outlook; ability to produce professional documents and correspondenceAbility to organize competing assignments, meet deadlines, and communicate workload needsStrong interpersonal skills, sound judgment, and discretion with confidential informationAbility to work independently and collaboratively on editorial work and routine office tasksAccuracy with records, data entry, reports, and routine financial paperworkAbility to learn website tools and synod databases and adapt to changing CS needsEDUCATION AND/OR EXPERIENCEAssociate Degree or equivalent; or three or more years related experience and/or training; or equivalent combination of education and experience as an administrative assistant.