Administrative Assistant

HW Staffing Solutions; Cincinnati (OH); On-site; USD 25,000 - 30,000; Full time

Job summary

HW Staffing Solutions seeks an Administrative Assistant to support church operations in Cincinnati, Ohio. The role includes data entry, invoicing, purchasing, and member record management with a Monday–Friday schedule. Compensation is $20/hour.

The position supports the Church Business Manager and involves communication with members, donors, and vendors, plus preparing reports and contribution statements as needed.

Qualifications

• Clerical and administrative tasks experience preferred.
• Strong data entry and record-keeping ability.

Responsibilities

• Weekly data entry of donations and deposits, and balancing the entries.
• Payments of invoices and ministry requisitions.
• Purchasing and ordering of office supplies and equipment.
• Maintain accurate church membership database and generate reports.
• General administrative support for the Church Business Manager.
• Sending communications to members, vendors, donors, etc.
• OMice systems support and special communications.
• Prepare annual contribution statements and IRS forms.

Job description

Administrative Assistant$20/hrMonday-Friday

Primary Function: Support the Church Business Manager in a variety of clerical and administrative functions. This includes primary ownership of specific systems and processes, as well as supporting special projects as needed and/or as assigned. This position reports administratively to the

Key Responsibilities:

• Weekly data entry of donations and deposits, and balancing the entries
• Payments of invoices and ministry requisitions
• Purchasing and ordering of oMice supplies, janitorial supplies, hospitality items, equipment, and educational supplies
• Maintain accurate church membership database (add/delete members, address changes, etc.)
• Generate reports from the church membership database
• Maintain records of individual contributions
• General administrative support of the Church Business Manager (i.e., typing correspondence, answering telephones, calling vendors for service needs, and responding to inquiries)
• Sending communications to the membership, vendors, donors, etc.

Additional Responsibilities:

• OMice systems support and special communications (i.e., telephone, computer, website, etc.)
• Financial Processes
  • Prepare and distribute annual contribution statements
  • Request W9 forms from vendors and enter data on the system
  • Prepare and distribute IRS 1099 forms
  • Generate special reports (monthly/weekly financial reports)
• General Support
  • Mail distribution
  • Update mailing list for contribution envelopes
  • Backup telephone support
  • Prepare certificates and church resolutions (members, baptisms, deaths)
  • Assistance with announcements, bulletins, and programs as needed
  • Support major ministry projects and events
  • Inventory control
  • Other duties as assigned