Administrative Assistant

Inkspirenize,; Chicago (IL); On-site; USD 40,000 - 96,000; Full time

Job summary

A leading company in Chicago is seeking a proactive Administrative Assistant to ensure smooth office operations. The ideal candidate will excel in organization, communication, and multitasking within a dynamic environment. Responsibilities include managing schedules, preparing documents, and coordinating travel. Join a team where your attention to detail and problem-solving skills will be valued.

Qualifications

• Proven experience as an administrative assistant or in a relevant administrative role.
• Ability to work independently and collaboratively within a team.

Responsibilities

• Manage and maintain executives' schedules.
• Prepare and organize documents for meetings.
• Coordinate travel arrangements for staff.

Skills

Organizational Skills

Communication

Attention to Detail

Problem Solving

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Assistant

Location: Chicago, IL

Job Type: Full-Time

Introduction: We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this pivotal role, you will serve as the backbone of our office, ensuring smooth operations and supporting various administrative functions. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage and maintain executives' schedules, including scheduling meetings and appointments.
• Answer phones and respond to emails in a professional manner, directing inquiries as needed.
• Prepare and organize documents for meetings, including agendas and reports.
• Assist in the preparation of presentations and other materials for meetings.
• Coordinate travel arrangements for staff as necessary, including booking flights and accommodations.
• Maintain an organized filing system, both physical and electronic, for easy access to important documents.
  
  

Requirements

• Proven experience as an administrative assistant or in a relevant administrative role.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and collaboratively within a team.
• Attention to detail and problem-solving capabilities.
  
  

Required

Preferred

Job Industries

• Other

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Advertising Services

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