Administrative Assistant

Performing Arts Consultants; Remote; USD 45,000 - 55,000; Full time

Job summary

A leading arts consultancy is seeking a Remote Administrative Assistant to maintain smooth operations, allowing the team to focus on their creative projects. The role involves managing administrative tasks, coordinating communications, organizing projects, and being a friendly point of contact for clients and team members. The ideal candidate will have strong organizational and communication skills, be tech-savvy, and a pro-active problem-solver, passionate about supporting arts initiatives. Must be detail-oriented and reliable.

Qualifications

• Highly organized multitasker comfortable in a remote work environment.
• Strong written and verbal communication skills.
• Detail-oriented and proactive problem-solver.

Responsibilities

• Manage day-to-day administrative tasks, including scheduling and communications.
• Assist with project organization, record maintenance, and report preparation.
• Serve as a point of contact for clients and partners.

Skills

Organizational skills

Excellent communication

Problem-solving

Tech-savvy

Tools

Google Workspace

Zoom

Project management software

Job description

Were looking for a Remote Administrative Assistant who can keep our operations running smoothly so our team can focus on making magic happen.

What You’ll Do

• Manage day-to-day administrative tasks including scheduling meetings, managing calendars, and coordinating communications.
• Assist with organizing projects, maintaining records, and preparing reports to keep everything on track.
• Support our team by handling correspondence, booking travel, and managing expenses.
• Help coordinate events, workshops, and client meetings with care and attention to detail.
• Serve as a friendly point of contact for clients, partners, and team members.
• Keep our digital files and systems organized and up to date.
• Contribute to a positive, collaborative remote work environment.

Who You Are

• A highly organized multitasker who thrives in a remote work setup.
• Excellent communicator with strong written and verbal skills.
• Tech-savvy, comfortable using tools like Google Workspace, Zoom, project management software, and other digital platforms.
• Detail-oriented and reliable, with a proactive approach to problem-solving.
• Passionate about the performing arts or eager to support an arts-focused mission.
• Friendly, professional, and a team player who enjoys helping others succeed.