Administrative Assistant

IMC B.V.; Chicago (IL); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonus

Paid leave

Insurance benefits

Job summary

IMC B.V. in Chicago is looking for an Administrative Assistant to provide extensive support to senior leaders in a fast-paced trading environment. This role requires managing calendars, coordinating meetings, and handling logistics for events.

The ideal candidate has over 4 years of experience, excellent communication skills, and proficiency in MS Office. Must be detail-oriented and organized, with the ability to manage multiple tasks. This position is in-office four days a week.

The salary range is $65,000 - $85,000, with eligibility for bonuses and benefits.

Qualifications

• 4+ years of experience in an administrative role supporting senior managers.
• Highly organized and detail-oriented.
• Excellent written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support for up to four senior managers.
• Manage complex calendars and schedule meetings.
• Coordinate on-site logistics for meetings and presentations.

Skills

Organization

Communication

Time management

MS Office proficiency

Confidentiality

Flexibility

Tools

Outlook

Excel

Word

Job description

As an Administrative Assistant, you will provide comprehensive support to a group of senior leaders in a fast-paced trading and research environment. You will work directly with direct stakeholders, coordinate with external parties, and play a critical role in ensuring strong communication across the organization.

This position requires on-site work from our Chicago office at least four days per week.

Your Core Responsibilities

• Provide day-to-day administrative support for up to four senior managers.
• Manage complex calendars, schedule meetings, and coordinate across time zones.
• Coordinate on-site logistics for meetings and presentations, such as audio/visual, meeting rooms, agendas, and meals as needed.
• Manage travel logistics, including accommodations, transportation, and meals, according to IMC’s policies.
• Manage and submit business expenses and prepare reports as needed.
• Assist stakeholders with internal and external communications, activity and event planning, and space planning.
• Liaise with Events team on event logistics, venues, transportation, menus, etc.

Your Skills and Experience

• 4+ years of experience in an administrative role supporting senior managers; experience supporting multiple people preferred.
• Must be highly organized and detail-oriented with an ability to manage multiple individual preferences and requirements.
• Excellent written and verbal communication skills.
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with MS Office suite (Outlook, Excel, Word) and an aptitude for learning new software and systems.
• Flexible team player, willing to adapt to changes and tackle new challenges.
• Ability to handle confidential and sensitive information with discretion.

Please note that immigration sponsorship is not offered for this specific opening.

The Base Salary range for the role is included below. Base salary is only one component of total compensation; all full-time, permanent positions are eligible for a discretionary bonus and benefits, including paid leave and insurance.

Salary Range: $65,000 - $85,000 USD

About Us

IMC is a global trading firm powered by a cutting‑edge research environment and a world‑class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high‑performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.